Description We are offering a contract to hire employment opportunity for a Sr. Executive Assistant in Kent, Washington, United States. This role is integral to our team, as you will be responsible for coordinating calendars and meetings with high-profile individuals, managing detailed travel coordination and expense reporting, as well as acting as a liaison between council members and senior executives.Responsibilities: Manage scheduling and coordination of calendars and meetings for senior executives Act as a gatekeeper to prioritize meetings and rescheduling needs Handle detailed travel coordination and expense reporting Monitor and respond to emails, highlighting priorities for senior executives Create purchase orders and facilitate job tickets for work orders that need to be prioritized Provide support for payroll processes Serve as a point of contact for communication between council members and senior executives Assist with presentation preparation and follow up communication for all parties in attendance Work with confidential documents, understanding what needs to be retained for public records Use various software including Workday for payroll, Teams, SharePoint, MS Office, JDE - finance software, Granicus, Laserfiche for public records Handle confidential information and ensure its securityThis role requires proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Calendar Management, and Correspondence. Additionally, skills in C-Suite, Documentation, Coordinate Travel Arrangements, Expense Reporting, Workday, JDE EnterpriseOne, Laserfiche, Meeting Notes, Powerpoint Presentation, and Handle Confidential Information are necessary. Requirements Proven experience as an executive assistant or other relevant administrative support experience, with a minimum of 7 years of experience. In-depth understanding of entire MS Office suite, including Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook. Ability to organize a daily workload by priorities. Must be able to meet deadlines in a fast-paced quickly changing environment. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communications skills. Experience scheduling meetings and managing calendars for senior executives. Proven ability to handle confidential information with discretion. Experience in creating PowerPoint presentations. Ability to coordinate travel arrangements and manage expense reporting. Familiarity with Workday, JDE EnterpriseOne, and Laserfiche systems. Proficiency in taking meeting notes and managing correspondence. Experience in working with C-Suite level executives. Proven track record in handling documentation. Excellent organizational and time management skills. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
