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Billing/ Accounts Payable SpecialistCompany OverviewAbsco Solutions is the premier facility vulnerability expert in the fire life-safety, security and technology fields with offices in Lynnwood and Spokane, Washington and in Beaverton, Oregon. We have top-tier partnerships in our industry with a solid reputation of excellence among our clients, vendors and competitors. Join our team and be part of our forty-year success story in a caring, supportive and progressive organization. Absco has a strong culture and we value curiosity, drive, ethics, respectfulness and accountability.Job SummaryOur Lynnwood office is looking for a top-notch part time candidate to add to our administrative team. As the Billing/Accounts Payable Specialist you can put your superior organizational, accounting and communication skills to excellent use. The ideal candidate has a positive attitude, exemplary attention to detail, excellent interpersonal and communication skills and routinely exceeds expectations while completing a variety of accounting and administrative tasks to ensure that the company's daily accounting functions run accurately and efficiently.Core Responsibilities include but not limited to: Customer Billing
Maintain customer and job information in QuickBooks and/or Absco proprietary project management software. This includes customer information, billing information, job phase codes, job cost estimates and schedule of values.
Process invoices and supporting documentation for customers and help ensure timely receipt of payment.
Work with PM's and PE's to understand the billing requirements of the various general contractors and customers
Complete billing packets that comply with General Contractor or end user customer standards and ensure timely submission
Maintain meticulously organized and complete accounting records and work papers.
Accounts Payable
Record inventory receipts against purchase orders, working with the purchasing department to reconcile and resolve any variances.
Assist with inventory tracking and management as needed.
Receive, review, code and post all vendor invoices in QuickBooks.
Analyze discrepancies with invoices and research information to discover the source of the discrepancies, making sure all disbursements are correct and suggesting procedure changes, to prevent future issues.
Assist Controller by completing accounts payable tasks to support check runs, ensuring they are paid timely and accurately, and making certain that all vendors current and in good standing.
Reconcile vendor statements and resolve any differences or outstanding invoices.
Required Skills & Qualifications
AA or BA
Proficient in relevant areas of QuickBooks
Proficient in Microsoft Excel and Word
2+ years of project billing and accounts payable required.
Construction industry A/R and A/P experience is a desired
Important Attributes
Highly organized, detail oriented and focused on follow through
Takes pride in quality and quantity of work produced
Recognizes urgency in solving problems and completing critical work
Proven ability to independently research and identify relevant information
Maintains a high level of confidentiality and discretion
Positive, relationship-oriented attitude and communication style
Benefits & Perks
Average 40 hours per week with possible overtime
Paid time off and holiday pay
Medical/dental/vision plan
Retirement savings plan
Short/long term disability coverage
Absco Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender identity, disability status, protected veteran status, marital status or any other characteristic protected by law.
