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Responsibilities:
Performs data entry and review of all personnel/payroll change forms, appraisals, and other changes as well as new hire packet information. Requests additional information and corrections as needed. Regularly interacts with managers and supervisors. Processes bi-weekly payroll. Provides typing, filing and other general clerical support as well as assistance on other assigned projects. Processes pre-employment background checks. Accurately enters data to HRIS system from HR and payroll documentation on a daily basis to ensure information is current and payroll deadlines are met. Prepares new-hire files (personnel, medical, confidential). Maintains HR/Payroll filing systems. Maintains confidentiality.
Essential Duties and Responsibilities:
Performs data entry, review, organizing, and filing of all personnel/payroll change forms and new-hire packets. Enter employee benefit(s), pay and time off according to status.
Accurately enters data into the HRIS system and ensures that information is correct.
Processes bi-weekly payroll and ensures that payroll deadlines are met.
Prepares and maintains new-hire files (personnel, medical, confidential).
Accurately processes and maintains HR/Payroll files in an effective, timely and organized manner.
Processes pre-employment background checks.
Assist with Drug & Alcohol and FMLA programs.
Compose, type and edit correspondence, reports and other material.
Administers and models company policies, guidelines and philosophy.
Keeps the HR/Payroll Manager informed regarding all issues and potential elevated concerns and risk matters.
Facilitates benefits enrollment processing and paperwork.
Maintains strict confidentiality and discretion at all times.
Participates in developing department goals, objectives and systems.
Provides typing, filing and other general clerical support.
Essential duties require presence in the workplace on a regular basis. In order to accomplish this, regular attendance and punctuality must be maintained.
Performs other duties as assigned.
Supervises: N/A
Minimum Qualifications:
AA degree in business or equivalent experience preferred.
3-5 years of human resources experience preferred.
Payroll administration experience preferred.
Experience working with HRMS systems (i.e. Abra, Optimum) preferred.
High school diploma or GED and at least five years of clerical office experience or equivalent education and progressively responsible work experience that clearly demonstrates the applicants ability to rapidly learn and perform the duties and responsibilities of this position.
Demonstrated ability to maintain 100% confidentiality.
Consistently operate with tact, discretion and professionalism.
Effectively interact with all levels of the organization, and with external customers.
Solid skill/knowledge of Microsoft Office Word, Excel, etc.
45 wpm and 10-key competency.
Ability to effectively work independently, set goals, prioritize, organize, meet deadlines, multi-task, and accomplishes work in a timely manner.
Ability to work effectively in a team environment requiring collaboration.
Ability to effectively define problems, collects data, establish facts, and draw valid conclusions.
Excellent attention to detail and accuracy.
Excellent customer service and interpersonal skills, and consistently model these behaviors.
Excellent written skills (grammar and proofreading).
Communicate effectively in English, both verbally and in writing, and be able to read, understand and effectively apply policies, guidance and practices.
Must be dependable, including regular attendance and punctuality.
Successfully pass a criminal background check and pre-employment drug testing.
Physical Demands / Work Environment:
The physical demands and work environment described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.
Primarily sedentary and performed in an office environment.
Constant periods of sitting at a work station.
Constant repetitive motions of the hands, wrists, fingers.
Frequently required to walk, sit, talk, hear, and use phones.
Frequently required to use hands to finger, handle or feel/operate objects, tools (keyboards, phones, files and file drawers etc.), or controls; reach with hands and arms.
Must occasionally bend, stoop, lift and/or move up to 50 pounds, and push/pull carts with force.
Specific vision abilities required by this job include close to medium vision, and the ability to adjust focus.
Some travel may be required, including day trips or multi-night travel, and the use of autos (including rental cars, taxi, bus) and airplane transportation when training or supporting projects.
Position Hours: Monday Friday 8:00 AM 5:00 PM (Additional hours may be required on occasion)
