OverviewIn this position, you will work closely with the Grid Storage Launchpad (GSL) director and GSL director of operations. GSL’s goal is to accelerate the development and deployment of next generation grid storage technologies through systematic and independent validation - from basic materials and components to prototypes that enable technologies that are safer, more cost effective, and more durable. Strategic funding from the State of Washington, Battelle and PNNL provide further support for GSL equipment and research and development activities that complement the DOE OE investment. As PNNL's newest state of the art facility, you will work closely with the GSL director and other in hosting multiple visits. The GSL facility will foster collaboration between national labs and other stakeholders to support OE’s mission, the Energy Storage Grand Challenge, and the Long Duration Storage Shot.For more information on GSL, please review: Grid Storage Launchpad at PNNL (https://www.pnnl.gov/grid-storage-launchpad-pnnl)ResponsibilitiesPerforms administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving, and directing visitors, word processing, and creating spreadsheets and presentations. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders. Key responsibilities and attributes for the position are as follows:
Ability to manage email with a high degree of speed and accuracy.
Manage multiple schedules and work with peers in creating efficient and effective calendars.
Coordinate and manage travel requests and processing for staff, including booking and expensing travel.
Strong written and verbal communication skills. Ability to articulate standard policy and procedures to multiple audience levels.
Requires a working knowledge of commonly used computer applications such as Microsoft Office Suite, internal software, and internal lab business systems.
Basic understanding of departmental and company policies, procedures, and practices. Understands internal software programs.
Track and purchase supplies and equipment using purchasing system tools in accordance with PNNL policies.
This person will also serve as a member of the administrative team among the Energy Processes and Materials Division.
QualificationsMinimum Qualifications:
High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
AA degree or higher and 4 years of relevant experience in an administrative environment
Experience in planning meetings and coordinating travel
Preferred Qualifications:
Working knowledge of departmental and company policies, procedures, and practices.
Provides suggestions for process improvements. Independently prioritizes and organizes work.
Routinely takes initiative with respect to their everyday work.
Prepares, proos, and edits written correspondence and documents.
Coordinates group events, off-sites & activities; including coordination of all logistics for event/meeting.
Plans Meetings.
Prepares agendas for staff or team meetings, publishes minutes and action items & follows up on delegated actions.
Interfaces with group personnel and sponsors.
Coordinates complex travel for employees and visitors.
Hazardous Working Conditions/EnvironmentNot ApplicableAdditional InformationNot ApplicableTesting Designated PositionThis is not a Testing designated Position.About PNNLPacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment OpportunityOur laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .Drug Free WorkplacePNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.HSPD-12 PIV Credential RequirementIn accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.Mandatory RequirementsPlease be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.Rockstar RewardsEmployees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
Research Associates excluded.
Once eligibility requirements are met.Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)Minimum SalaryUSD $26.92/Hr.Maximum SalaryUSD $39.57/Hr.
