Background
Are you passionate about keeping accurate financial records while helping to grow the local food economy? Come join our team!
Puget Sound Food Hub Cooperative is a dynamic, farmer-owned cooperative, delivering fresh, local food throughout Western Washington.
Position Summary
The Full Charge Bookkeeper is responsible for managing all day-to-day accounting functions for Puget Sound Food Hub Cooperative (PSFH). This role oversees the general ledger, payroll, accounts payable/receivable, reconciliations, and financial reporting. The Full Charge Bookkeeper ensures the accuracy and integrity of financial records, supports compliance with GAAP standards, keeps current all applicable taxes and licenses, and provides timely information to leadership for decision-making. This position plays a vital role in maintaining PSFH’s financial health and advancing its mission to strengthen local food systems through cooperative business.
These functions will require the bookkeeper to write letters or emails and make phone calls to customers, clients, vendors or any other agency or individual. The bookkeeper is responsible for managing office supplies, forecasting needs and purchasing.
Objectives
Accountable for: (ownership of the outcomes of actions)
Ownership of all bookkeeping and accounting functions, including managing the general ledger, collecting and processing payroll, maintaining accurate records, and preparing timely financial statements and reports in compliance with accounting standards, keeping current with all licensing, preparing and filing quarterly taxes, and preparing annual federal taxes to be submitted to outside accountant. This position will create and maintain a detailed written account of the procedures and practice used in the position.
Responsible for: (participation and collaboration in the outcome of actions)
Collaborating with management and program leads to monitor financial performance, support budgeting and forecasting, implement and uphold financial policies, and contribute to the cooperative’s fiscal sustainability.
Accountable Functions:
Manage the full accounting cycle, including accounts payable, accounts receivable, general ledger, payroll, reconciliation.
Prepare and review monthly, quarterly, and annual financial statements.
Perform regular month/year closings, including journal entries and accruals.
Process biweekly payroll, including taxes, benefits, and L&I filings.
Support annual budget preparation and produce monthly variance reports.
Monitor cash flow and maintain accurate financial projections.
Ensure compliance with GAAP and cooperative financial policies through maintenance and creation of robust internal controls.
Reconcile inventory and cost of goods sold (COGS) between accounting and operational systems.
Maintain accurate and organized records to support audits and financial reviews.
Maintain and update accounting standard operating procedures (SOPs)
Responsible Functions:
Assist with Administrative and HR administrative tasks such as onboarding documentation and benefits administration. 10%
Support annual budgeting and cash flow forecasting with management.
Provide financial insights to management for strategic decision-making.
Participate in reporting on financial matters to staff, leadership or Board
Participate in driving forward systemic and technological growth initiatives.
Physical Requirements
Typing/Data Entry: Up to 8 hours per day
Sitting for extended periods
Occasional standing or walking during warehouse or team meetings
Competencies
Strong attention to detail and accuracy
Excellent organizational and time management skills
High integrity and discretion in handling confidential information
Analytical mindset with problem-solving capabilities
Strong communication and collaboration skills
Self-motivated, adaptable, and able to manage competing priorities
Required Skills & Experiences
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (or equivalent)
5+ years of full-charge bookkeeping experience, preferably in a small to mid-sized organization or cooperative environment
Proficiency in both QuickBooks Desktop and QuickBooks Online
Proficiency in the Microsoft Suite of apps, and related financial tools
Strong understanding of GAAP and accounting best practices
Experience with payroll processing, reconciliations, and financial reporting
Experience with local, state, and federal licensing requirements and taxes
Ability to manage multiple accounts and entities within a cooperative or multi-stakeholder model
Desired Skills & Experiences
Experience with Local Food Marketplace, Transaction Pro, or similar ERP/inventory systems
Background in distribution, cooperatives, or nonprofit financial management
Experience in preparing documentation for financial audits
Advanced Excel skills, including pivot tables, semantic models, and data analysis
Environmental Factors
Work primarily in an office environment with occasional warehouse exposure
Moderate noise levels during operational hours
Predominantly independent work settings with occasional collaborative work environments
Schedule
Full-time, non-exempt position
Monday – Friday, 9:00 AM – 5:00 PM
Some flexibility and occasional evening or weekend participation for meetings or events may be required
Location
Some hybrid or remote work available
Onsite a minimum of x3 days per week
Puget Sound Food Hub Cooperative: 15612 Best Road, Mount Vernon, WA 98273
Compensation
$30-$35 per hour (DOE), non-exempt
Benefits
Eligible for health, vision, and dental insurance the first day of the month following 60 days of employment.
75% of health premiums covered by PSFH.
100% of vision and dental premiums covered by PSFH.
Eligibility for Simple IRA+ retirement plan with 3% employer match.
Two weeks of PTO annually.
Paid holidays.
Staff discount on Puget Sound Food Hub products.
Reports to
Executive Director
How to Apply
Email us your resume and cover letter
