Business Services Analyst, Principal – Tacoma Fire Finance Division Salary$107,328.00 - $151,112.00 AnnuallyLocation Tacoma, WAJob TypeNon-ClassifiedJob NumberP0180-24DepartmentFireDivisionFireOpening Date06/24/2024Closing Date7/22/2024 5:00 PM Pacific
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Position DescriptionTacoma Fire Department’s Finance Division is seeking a skilled, passionate, and self-motivated individual to join our team. This Principal Business Services Analyst plays an essential role in leading the staff and functions of the Financial Services workgroup for the Finance Division. This workgroup specializes in:
Accounting and Financial Reporting
Accounts Payable and Vendor Relations
Budget Development and Management
Grants Management
Inventory and Asset Management
Payroll
Procurement and Contracting
Risk Management
An incumbent in this position will be expected to act as a subject matter expert, be an independent problem solver, analyze complex data, and prepare and present findings and documents to executive and legislative positions, in addition to supportively leading a dynamic team of Financial Assistants and Business Services Analysts. Successful candidates will have a demonstrable record of establishing good rapport with personnel, providing positive reinforcement to ensure they are encouraged to give their best performance, and provide exceptional service to the internal and external customers we serve.QualificationsMinimum EducationBachelor's degree public or business administration or directly related fieldMinimum Experience5 years of progressively responsible analytical and/or program coordination/management work in area related to assignment including 1 year prior at senior, lead and/or supervisory levelLICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS:
WA driver's license required, as travel between department locations may be required.
Individuals must pass a background check.
Equivalency: 1 year of experience = 1 year of educationKnowledge & SkillsCOMPETENCIESCommunicates EffectivelyIs effective in a variety of communication settings: one-on-one, small and large groups, or among diverse styles and position levels; Attentively listens to others; Adjusts to fit the audience and the message; Provides timely and helpful information to others across the organization; Encourages the open expression of diverse ideas and opinions.Develops TalentPlaces high priority on developing others; Develops others through coaching, feedback, exposure, and stretch assignments; Aligns employee career development goals with organizational objectives; Encourages people to accept developmental moves.Directs WorkProvides clear directions and accountabilities; Delegates and distributes assignments and decisions appropriately; Monitors progress by maintaining dialogue on work and results; Provides appropriate guidance and direction based on people’s capabilities; Intervenes as needed to remove obstacles.Ensures Accountability Follows through on commitments and makes sure others do the same; Acts with a clear sense of ownership; Takes personal responsibility for decisions, actions and failures; Establishes clear responsibilities and processes for monitoring work and measuring results; Designs feedback loops into work.Manages ComplexityAsks the right questions to accurately analyze situations; Acquires data from multiple and diverse sources when solving problems; Uncovers root causes to difficult problems; Evaluates pros and cons, risks and benefits of different solution options.PHYSICAL REQUIREMENTS & WORKING CONDITIONSWorking conditions are primarily in an indoor, office environment at Tacoma Fire Department’s Headquarters Building. This position may participate in ride-alongs with Tacoma Fire first responders so must have manual dexterity, balance, eyesight, and hearing. Schedule requires the ability to work normal office hours (Monday – Friday, 8:00 a.m. – 5:00 p.m.). This position will have an option for a flex schedule and to telework for a portion of the week so must have a functional space in their home for computer equipment.Selection Process & Supplemental InformationTo be considered for this rewarding career opportunity:Interested individuals should apply online and attach a detailed resume and cover letter describing their responsibilities as it relates to the responsibilities of this position. NOTE: Applications received without the required resume and cover letter will not progress in the selection process. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.Candidates whose backgrounds most closely reflect the current needs of the department will be referred to the hiring manager for review and hiring consideration. Candidates that are moving forward in the selection process may be invited to participate in a preliminary online interview as part of the hiring process. Appointment is subject to passing a background check.The online application system may require you to enter a substantial amount of information. Be prepared to spend a minimum of one hour entering the required information.WHY WORK FOR THE CITY?The City of Tacoma offers a generous program of employee benefits:
Outstanding working conditions and an exceptional quality-of-life environment.
Medical coverage for eligible employees, spouses and dependents, including children up to age 26.
Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.
Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.
Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.
Personal time off.
Paid holidays.
A great pension plan.
For information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits. (http://newhiretacoma.wpengine.com/?pageid=26) City of Tacoma Commitment to Diversity and InclusionTacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. The Principles that Guide Us:Tacoma, the City of Destiny, has a workforce of dedicated, talented employees with unique skills and perspectives. We embrace innovation and strive for excellence and community engagement. The Principles that Guide Us speak to the values that we embody as City of Tacoma employees and represent the core of our work in public service.
Integrity: We conduct our personal, work group, and organizational actions in an ethical and honest manner, and we serve as responsible stewards of the public resources entrusted to us.
Service: We treat everyone with courtesy and empathy. We provide customer-focused municipal services that produce high value and results.
Excellence: We achieve the highest performance possible. We use collaborative and inclusive approaches to organizational and community issues. We are accountable for individually and collectively meeting high standards.
Equity: We understand and reflect the community we serve. We ensure every community member has services and opportunities that will enable people to satisfy their essential needs and advance their wellbeing.
The CommunityTacoma is a mid-sized urban port city that sits along the Puget Sound with a population of over 210,000. The third largest city in the state of Washington, it is a diverse, progressive, international gateway to the Pacific Rim.Propelled by significant development such as the University of Washington Tacoma, the Tacoma Link light rail system, the restored urban waterfront of the Thea Foss Waterway, the expansions of both the MultiCare and Franciscan health systems, and a significant influx of foreign direct investment in its downtown core, Tacoma has evolved considerably since the 1990s.Tacoma boasts the state's highest density of art and history museums and is home to a flourishing creative community of writers, artists, musicians, photographers, filmmakers, chefs, entrepreneurs, and small business owners who each add their unique flair to the city's vibrant commercial landscape. The iconic Tacoma Dome has endured as a high-demand venue for some of the largest names in the entertainment industry.Tacoma's natural beauty and proximity to the Puget Sound and Mount Rainier draws hikers, runners, bicyclists, and maritime enthusiasts to the area. Its lively social scene is infused with energy by thousands of students attending the University of Washington Tacoma, the University of Puget Sound, the Evergreen State College Tacoma campus, and Tacoma Community College, as well as a number of local trade and technical colleges. Its prime location – just 20 minutes south of the Seattle-Tacoma International Airport, 30 miles north of the state capital in Olympia, and within 10 miles of the U.S. Department of Defense's premier military installation on the West Coast – only adds to Tacoma's desirability. To see a few of the great things Tacoma has to offer, view this YouTubeVideo! (https://www.youtube.com/watch?v=raq0BPuNa3M) When you work for the City of Tacoma, you'll have the opportunity to enjoy a healthy work/life balance, the potential for flexible work schedules (with some job classifications), continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destinyhttp://www.cityoftacoma.org/ http://www.traveltacoma.com/ The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.Communication from the City of Tacoma:We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. (For technical difficulties using the NeoGov system, call the applicant support line at 1-855-524-5627 between 6:00 AM and 5:00 PM Pacific Time.)The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.Vision Coverage: For eligible employees and their eligible dependents.Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.Other Employment InformationDirect Deposit: Employees are paid on a bi-weekly schedule by direct deposit.Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.01 Responses to supplemental questions must be original content created by the applicant using their own words. The use of online tools or resources to create responses, such as Artificial Intelligence (ChatGPT, etc.), Google, Bing, etc., or plagiarism in any form, is considered cheating and falsification of the application. I understand that any form of cheating or falsification will disqualify my application for further consideration.
Yes
No
02
Which best describes your highest level of education?
High school or GED
Some College
Associate's degree
Bachelor's degree
Master's degree
PhD or other
None of the above
03
How many years of experience do you have with increasing responsibilities in analytical and/or program coordination/management or related fields?
Less than two years
Three years
Four years
Five years
Six years
Seven to nine years
Ten or more years
04
Do you have at least one year of supervisory experience?
Yes
No
05
Please describe your experience with leading a team of employees with varied assignments and personalities. Please limit your response to 250 words or less.
06
Please describe your experience in, or managing, the areas of: accounting & financial reporting, accounts payable & vendor relations, budget development & management, grants management, inventory & asset management, payroll, procurement & contracting, and risk management. Be specific about your role in each area. Please limit your response to 500 words or less.
07
Please select the applications you have experience in using. Only select the application if you can use it independently and confidently. Inexperience with an application will not disqualify you from consideration:
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Smartsheet
SAP
08
Please tell us how you learned about this job opening.
Job Interest Card notification
Professional organization
Military organization
City of Tacoma employee
Online job board posting
Word of mouth
Indeed
Careers in Government
Government Jobs
Outreach Event
National Diversity Network
African American Job Network
Asian Job Network
Disability Job Network
Latino Job Network
Retirement Job Network
LGBT Job Network
Veteran Job Network
Tacoma Training & Education Program (TTEP)
Other
09
Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
Required Question
AgencyCity of TacomaAddressHuman Resources Department 747 Market Street Tacoma, Washington, 98402-3764 Phone253-591-5400 Websitehttp://www.cityoftacoma.org Apply Please verify your email address Verify Email
