PVST Community Relations & Administrative Assistant
Position Overview
The Community Relations & Administrative Assistant is the friendly face and first point of contact for Plain Valley Ski Trails (PVST). This position supports day-to-day communication, customer service, and administrative operations that help keep our trail system, programs, and community events running smoothly. The role requires excellent communication skills, attention to detail, and a passion for community connection.
Key Responsibilities
Community Relations & Communication
Serve as the primary contact for customer inquiries.
Monitor PVST, PVNT, and PVAW social media channels; share updates, respond to questions, and post timely content to keep the community informed and inspired.
Update and maintain content on website.
Support creation and distribution of newsletters and announcements (digital and print) in collaboration with ED & designers.
Pass & Program Administration
Manage printing and distribution of season passes.
Oversee day pass sales logistics and pass enforcement including:
Managing online ticket sales system
Overseeing Trail Ambassadors & hourly on-site .
Track and reorder trails materials such as passes, maps, and signs, etc.
Maintain accurate participant and volunteer records for PVST, PVNT, and PVAW programs.
Volunteer Coordination
Serve as the main contact for the Trail Ambassador Program, including scheduling, supply management, and communication with volunteers.
Assist ED with admin associated with volunteer coaches such as processing and track coach certifications (WSP Background Check, SafeSport, etc.).
Fundraising & Events
Support the Annual Benefit Auction and other fundraising events:
Set up and manage online auction platforms.
Maintain donor and item tracking spreadsheets.
Support donor communications and acknowledgments in coordination with ED.
Assist with other community or fundraising events as needed.
Qualifications & Skills
Excellent written and verbal communication.
Strong organizational and time-management skills.
Experience managing social media & communications for an organization or business.
Proficient with Google Workspace (Docs, Sheets, Drive); familiarity with Canva, Mailchimp, Webconnex, or Square a plus.
Friendly, self-motivated, and comfortable working both independently and as part of a small team.
A passion for youth ski education, outdoor recreation and community building!
Details
Reports to: Executive Director
Hours:
Seasonal (October - March)
Part-time (average 20-30 hours per week)
Compensation: $22–$27/hour DOE
PVST Season Pass
Accrued sick leave (.025/hour)
50% off PVNT program registrations
25% off PVST clinics
Note: Vacation time not available during major program start-ups or events.
