Position Summary
The Marketing Office Administrator plays a key role in supporting both marketing initiatives and general office operations. This hybrid position combines creative marketing coordination with strong administrative and organizational support. The ideal candidate is detail-oriented, proactive, and enjoys managing a variety of projects—from helping execute digital campaigns to keeping the office running smoothly. This role is suited for someone with 2–5 years of experience in marketing, communications, or administrative support who thrives in a dynamic, fast-paced environment.
Key Responsibilities
Marketing Support
Assist in the planning, coordination, and execution of marketing campaigns, promotions, and events.
Create and post content across social media channels; monitor engagement and track results.
Update website content, assist with SEO, and coordinate email marketing efforts.
Prepare marketing materials such as flyers, brochures, and digital ads.
Manage contact databases, CRM records, and marketing performance tracking.
Coordinate with outside vendors, designers, and agencies to deliver materials on time and within budget.
Track marketing spend and help prepare performance reports and analytics summaries.
Support client and prospect communications, including newsletters, surveys, and event invitations.
Office Administration
Oversee daily office operations, including scheduling, communications, and organization.
Serve as a first point of contact for calls, emails, and visitors.
Manage calendars, meetings, and travel arrangements for team members.
Assist with bookkeeping tasks such as processing invoices, tracking expenses, and maintaining records.
Maintain office supplies, equipment, and vendor relationships.
Support onboarding processes and maintain employee records as needed.
Coordinate internal meetings, staff events, and company communications.
Ensure digital and physical filing systems are accurate, organized, and confidential.
Skills & Qualifications
2–5 years of experience in marketing, office administration, or related roles.
Strong organizational skills with the ability to balance multiple priorities.
Excellent written and verbal communication skills.
Proficient in Microsoft Office or Google Workspace.
Familiarity with CRM systems (e.g., HubSpot, Salesforce) and email marketing tools (e.g., Mailchimp).
Basic knowledge of SEO, social media platforms, and analytics tools (e.g., Google Analytics).
Experience with design tools (e.g., Canva or Adobe Creative Suite) preferred.
Detail-oriented, self-motivated, and dependable, able to work remote.
Professional demeanor and strong sense of initiative.
Success in This Role Looks Like
Projects, requests, and communications run efficiently, with consistent high quality and accuracy.
Your role in the office operates smoothly, and staff and clients receive timely, professional support.
You contribute creative ideas and reliable execution across both marketing and administrative functions.
