Administrative Specialist (Sparta and Black River Falls)

Administrative Specialist (Sparta and Black River Falls)

02 Apr 2020

Administrative Specialist (Sparta and Black River Falls)

Vacancy expired!

Administrative Specialist “ Job Description

Business Philosophy

The purpose of our business is to serve other people. Every position at Culvers is a service position. To serve others we must have an attitude of gratitude.

Job Summary

An Administrative Specialist performs higher level office support duties and provides specialized program support for the restaurant owner and General Managers in three key areas:

1. Team member onboarding,

2. Team member information management,

3. General team support.

Job Details:

- 40 Hour Work Weekflexible work schedule. Some Over-Time may be occasionally required depending on workload.

-A minimum of 6 weeks hands on Culver's training in one of our local restaurants will be completed within the first two months of hirethis is to understand what the core of our business is.

-Must be a self starter, self motivated (ONCE fully trained), able to work on own and alone.

- Most of your hours per week will be in one of our local restaurants completing HR tasks.

-Regional auto travel will be required. Will be paid mileage. Will not be any over-nights.

Starting pay for this position is $13.00 and the individuals wage will increase once they are fully trained and require minimal supervision. The position requires a flexible availability including occasional nights and weekends.


Team Mission “ Make Culvers a Great Place to Work

Culvers Mission “ Every Guest Who Chooses Culvers Leaves Happy

Team Member Values

Ethical “ Follows the Golden Rule, Treat others like they would like to be treated

Safety “ Follows all food safety, team safety, and guest safety procedures

Respectful “ Treats all people with respect and dignity

Coachable “ Accepts coaching from others to grow and improve

Maturity “ Is responsible of decisions; takes ownership of commitments

Excellence “ Do the job right the first time and better than expected

Essential Functions

Team Onboarding

Perform team orientations and complete all task of the orientation checklist at both Sparta and Black River Falls locations

Communicate with General Manager or Restaurant Owner regarding all aspects of team member orientations

Manage uniform inventory and purchasing

Monitor Weekly, Monthly and Quarterly Reporting

Training Coordination

Insurance Application Coordination

Team Information Management

Manage team member folders - audit completeness, keep updated, and finalize once TM is separated

Manage team calendars on Google Calendar “ anniversaries, birthdays, 60 and 90 day review days

Communicate to the appropriate leader a reminder of a 90 day review deadline

Manage Google Drive documents “ phone list, wage list, team member log, punch list, etc.

Perform team member document audits “ food safety, I-9, job descriptions, pictures

Complete separation process and documentation

Complete annual turnover report

Weekly Team Support

Cash over/short log verification

Deposit verification

Full-time team member hour verification

Team member log maintenance - Organize, track and communicate with GM undocumented incidents and alerts

Attend leadership meetings “ Take minutes and help GM write memos

Product purchasing “ extracts, office supplies, marketing related items

Perform miscellaneous office tasks for the GM “ create orientation binders, file papers, organize team documents, update forms, updating SDS

Monthly Team Support

End of month document collection and storage

Verify completeness of the following documents: deployments, front and back temps, and schedules. Alert the General Manager and restaurant owner of any forms that are not complete.

Monthly Recap

Month End document completeness

Other Tasks

Communicate to the restaurant owner what was completed in a weekly report at the end of the week.

Prepare memos, reports and spreadsheets as necessary

Systems management “ maintain proper records in Jolt, BBU, TalentReef, and BlueCube

Assist in marketing related items, guest complaints as assigned, donation requests, script orders, and information requests

Assist the General Managers in any way that is reasonable.

Any task that the restaurant owner deems necessary.

Character Qualifications

Must follow the company cultures, team member values, team member handbook and policies.

Follows established restaurant safety and security practices and procedures.

Reports to each shift on time. Is considered by peers as reliable and dependable.

Displays a positive, can-do attitude.

Committed to teamwork demonstrating integrity and honesty while interacting with guests, team members and vendors.

Reports to each shift in neat appropriate clothes. Maintains a neat, well-groomed appearance including personal hygiene.


Friendly and detailed person who can work with little or no supervision. They also must be able to communicate with the General Manager or Owner regarding weekly tasks including filling out a weekly plan and a weekly report.


$13-15+ entirely dependent on experience and job history

health insurance



life insurance

free meals and discounts

Physical Requirements

Stands for long periods of time without sitting

Walks fast paced during shifts

Bends, reaches and stoops

Lift / carry 10 lbs or less Constantly

Lift / carry 11-20 lbs Frequently

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