Administrative Assistant Date Posted: Apr 22, 2024 Requisition ID: 442566 Location: Madison, IN, US, 47250 Work for IndianaBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About (Add Agency Name Here) : As a part of the Indiana Department of Correction, the Madison Correctional Facility promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The Madison Correctional Facility is a minimum security Correctional facility, for adult females. Madison Correctional Facility is located in Madison, Indiana. At Madison Correctional Facility, incarcerated individuals are involved in programming and work various jobs, both on grounds and off. The goal is that through treatment and rehabilitation, the facility will help prepare incarcerated women to re-enter their community with more skills and confidence than when they arrived. Salary Statement: The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience. A Day in the Life: The essential functions of this role are as follows:
Provides advanced administrative support to an agency, department, or facility.
Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
Administers staff functions in support of program area.
Aids program administrator in applying agency or department policies and procedures.
Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. What You'll Need for Success: The ideal candidate in this role should minimally have
an Associate’s Degree with 3+ years of experience, or
at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.
Related certifications and coursework may be considered for education or experience.You must meet the following requirements to be considered for employment:
Specialized knowledge of theories, principles, and practices of administrative management
Working knowledge of state governmental administrative structure
Working knowledge of assigned program area
Organizational skills with the ability to prioritize tasks effectively and multitask
Ability to coordinate and motivate professional and support personnel
Ability to communicate, both orally and verbally, with diverse public
Attention to detail and prooing skills
Ability to establish cooperative work relationships
Ability to analyze, update and write procedures and policies
Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for part-time employees which includes:
Paid vacation, personal and sick time off
Competitive leave policies covering a variety of employee needs
12 company paid holidays, 14 on election years
New Parent Leave
Free Parking
Free LinkedIn Learning
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [emailprotected] .
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bpltecompany=indianaoff) to apply.
