As an Executive Assistant, you will coordinate the daily administrative needs of executives, and the main administrative aspects of the technology department. Responsibilities include maintaining confidential working relationships with the leaders and his/her staff. We ask that you hold considerable experience in supporting executive administrative functions. This would include performing these tasks using both accurate and confidential methods. Additional requirements include thorough knowledge of our organization/operations of the technology division. You will also exhibit strong knowledge and abilities in a standard executive administrative practice.Position Compensation Range:$24.03 - $39.90Pay Rate Type:HourlyCompensation may vary based on the job level and your geographic work location.Primary Accountabilities
You will complete a broad variety of administrative tasks for leaders, including managing an extremely active calendar of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential
You will arrange complex and detailed travel plans, itineraries, and agendas
Your responsibilities also include compiling documents for travel-related meetings; as well as coordinating meetings internally and/or with vendors
You will research incoming issues and concerns addressed to supported leaders, including those that may be confidential nature. You will also determine appropriate course of action, referral or response.
The Executive Assistant will also provide a bridge for communication between the leader's office and internal departments by demonstrating leadership to maintain credibility, trust and support with senior management staff.
You will work with the leader(s) keep him/her well informed of upcoming commitments and responsibilities and conduct follow up as appropriate.
Specialized Knowledge & Skills Requirements
Demonstrated experience providing customer-focused solutions or support.
Demonstrated skills and ability to operate general office equipment.
Demonstrated experience in administrative work and general office administration.
Keyboarding/typing ability of 25 WPM.
Solid knowledge and experience of PC and product software.
Must have MS Office experience, including but limited to MS Excel and Powerpoint
Licenses
Not applicable.
Travel Requirements
Up to 10%.
Physical Requirements
Work that primarily involves sitting/standing.
Working Conditions
Not applicable.
In this primarily office-based role, you will be expected to spend at least 80% of your time (4+ days per week) working from the following office location(s): Madison, WI 53783We encourage you to apply even if you do not meet all of the requirements listed above. Skills can be used in many different ways, and your life and professional experience may be relevant beyond what a list of requirements will capture. We encourage those who are passionate about what we do to apply!We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.#LI-AW1
