Summary As a RECORDS AND INFORMATION MANAGENT SPECIALIST you will: work in the Support Services Division or the Administrative Division. Under the general direction of the Support Services or Administrative Division Chief, the RMT for VBA facilities has oversight for the facility-wide Records Management Program. The RMT is the subject matter expert for the facility Records Management Program. Responsibilities Develops a working understanding of the policies, procedures, guidelines, rules, and regulations governing records management. Assists the RMO in implementing records management policies within business lines or divisions. Informs management of unusual, sensitive, or potentially controversial issues. Establishes uniform file inventories, file plans, and indexing techniques as necessary to make it easier to use, integrate, and access information throughout the facility. Ensures departing employees do not remove Federal records from facility custody. Ensures the appropriate records management language and clauses, as required by NARA, are included in all contracts that include the creation, upkeep, use, storage, or disposal of VA data. Ensures vital/essential records are identified, inventoried, and protected to continue key functions and activities in an emergency. Reports noncompliance with document retention requirements to management so they may initiate corrective and/or disciplinary action as necessary. Informs business partners of the records management program and their respective roles in carrying it out in accordance with the most recent laws and regulations. Utilizes professional judgment to research, select, interpret, and apply the appropriate guideline or, if necessary, consults VA and VBA RMOs and/or Regional Counsel Offices. Guidelines are not always directly applicable to situations; as a result, the incumbent uses professional judgment to determine the appropriate guideline. Responds to information requests, questions, and complaints and launches investigations and audits of facility operations to identify and make recommendations for solutions to specific and systemic issues. Oversees records management for the designated facilities through information sharing, program monitoring and evaluation, training, and reporting. Verifies on-the-spot that there are no printed documents in the trash cans in the work area. Records of all infractions, noting the date the violation was reported for deletion, the name of the employee, and the justification for why the violation was deemed suitable (entries recorded in log should be retained for two years). Requirements Conditions of Employment Qualifications Specialized Experience: To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The Office of Personnel Management\'s group coverage qualification standards, associated individual occupational requirements (IOR), and individual qualification standards covering white collar occupations in the Federal competitive service can be found here. GS-07 Level: To qualify, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves 1) assisting in implementing record management policies within the organization; 2) providing guidance to facility staff for disposing or storing records when they are no longer needed to complete facility functions; and/or 3) performing periodic reviews to ensure that documents scheduled for destruction comply with agency policy. Or applicants may substitute education for the experience required to qualify at the GS-07 Level: with one (1) full year of graduate-level education or superior academic achievement GS-09 Level: To qualify, applicants must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Specialized experience is defined as work that involves 1) verifying that appropriate guidelines are followed prior to destruction (i.e. signature certification); monitoring records destruction in order to report material inappropriately identified for destruction to appropriate authority; 2) maintaining a detailed log of procedural violations related to records maintenance to ensure breaches are recorded and reported; and/or 3) report deficiencies in record management program to the appropriate individual(s) for corrective action. Or applicants may substitute education for the experience required to qualify at the GS-09 Level: with two (2) full years of progressively higher-level graduate education leading to a master\'s degree or master\'s or equivalent graduate degree Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for federal employment. You can verify your education here. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. Additional Information Work Schedule: 7:30 AM- 4:00 PM Title/PD#: RECORDS AND INFORMATION MANAGENT SPECIALIST GS - 7/9; PD 37607A; 37605A Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Time-in-grade: Applicants who are/were federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. For a GS-07 position you must have served 52 weeks at the GS-05 level. For a GS-09 position you must have served 52 weeks at the GS-07 level. To support your claim of time in grade, you must submit your most recent appointment, promotion, or within grade increase SF-50 (not an award or general adjustment SF-50). Some applicants may have to submit more than one SF-50 to demonstrate their eligibility. See the required documents section for more information. Physical Requirements: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as papers, books, small parts; driving an automobile, etc. No special physical demands are required to perform the work. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or disabled Veterans with a compensable service-connected disability of 30% or more. Please contact the special placement coordinator or the human resources specialist listed on this vacancy for more information regarding applying for consideration under schedule A or as a 30% disabled Veteran. The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation and be found well-qualified for this vacancy. A well-qualified candidate is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualifications requirements for this position. Information about CTAP eligibility can be found here. VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online view the following link for information regarding an Alternate Application.
