We are looking for the right individual with a strong background in the construction industry as an Accounts Payable to join our Accounting team.
SUMMARY
Under the direction of the Controller, the individual performs general accounts payable duties to include recording and setting up for payment all invoices, in accordance with company and established accounting policies and procedures.
Hours:
Monday - Friday 9:00 am to 4:00 pm or 9:00 am to 5:00 pm
Essential Duties and Responsibilities
This list of duties and responsibilities is not all inclusive. It may be expanded to include other duties and responsibilities as management may deem necessary from time to time.
· Maintain an organized system for filing purchase orders, packing slips, receiving documents, and receipts for proper matching to quantities and pricing on vendor invoice.
· Obtain required approval on vendor invoices.
· Voucher all invoices into enterprise software on a timely basis with a high level of accuracy.
· Make invoice copies for filing in job folders where applicable.
· Perform all accounts payable duties associated with month-end closing procedures to include vouchering all
· invoices, printing accounts payable trial balance reports, reconciling accounts payable trial balance reports to the general ledger, and maintaining month-end accrual workpaper.
· Knowledge of sales and use tax with ability to recognize need for use tax accruals on invoices.
· Collect and review certificate of insurance information from vendors.
· Obtain vendor W-9’s.
· Reconcile vendor statements monthly.
· Prepare year-end 1099’s.
· Initiate and/or return a high volume of phone calls and/or emails.
· Filing.
· Answer incoming phone calls.
· Other duties as assigned.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
· Requires related experience, specifically in the Construction Industry.
· Extensive knowledge of job costing and utilizing cost codes typical in the Construction Industry.
· Extensive knowledge in proper GL coding of vendor invoices.
· Experience running weekly check runs, obtaining signatures, and disbursing checks as instructed.
Other Qualifications
· Extensive use of MS Excel, Word, and Outlook.
· Prior experience with Sage software (formerly Master Builder).
· Ability to read and interpret documents such as invoices, vendor statements, debit memos, credit memos,
· aging reports, and various other documents.
· Professionalism to properly engage in verbal and written communication with internal and external customers
· Ability to calculate figures and amounts such as discounts, interest and percentages.
Characteristics
· Good communication skills and the ability to work in a team environment.
· A positive and cooperative attitude.
· Ability to multi-task, prioritize, and work effectively in a fast-paced, high volume, deadline-driven environment.
· Honestly, integrity, loyalty.
If interested, please contact our office at 414-383-7175 and press 1 to speak to a recruiter.
