Overview
We are looking to hire a dedicated and organized Office Manager for Wire Specialists, a manufacturing facility that makes precision components for industrial products. You will be an important member of the team handling customer interactions, administration and operational support. This role requires effective communication, exceptional organizational abilities, and a proactive approach to problem-solving. Role is targeted as full time but can be part time with at least 30 hours a week.
Duties
Manage day-to-day office operations, including clerical tasks and administrative support
Handle vendor management, ensuring timely procurement of supplies and services and inventory
Manage front desk operations, including multi-line phone systems and customer inquiries and greeting visitors
Enter, manage and update jobs into computer system
Maintain accurate records through bookkeeping and filing systems
Utilize QuickBooks for invoice and accounts receivable management
Match A/P material invoices with purchase order receipts and obtain proper authorization for payment of invoices
Process monthly recurring invoices to be paid by vendor due dates
Process weekly check run for timely vendor payments
Conduct reference checks for prospective employees as needed
Administer time card processes and new employee onboarding
Ensure effective communication across all levels of the organization
Small parts packaging for shipping via FedEx/UPS as needed
Requirements
Proven experience in office management or a similar administrative role where you’ve worn multiple hats (customer service, admin, bookkeeping, or operations)
Ability to work independently, prioritize work and manage time effectively with minimal supervision
Must be proficient in the use of Microsoft Office (Word, Excel, Outlook)
Familiarity with Quickbooks desktop/enterprise is a major plus
Excellent communication skills—written, verbal, and customer-facing
Ability to maintain confidentiality while handling sensitive information
Strong organizational skills with the ability to juggle multiple responsibilities.
A proactive, problem-solving mindset, do what needs to be done
