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Human Resources AssistantBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.Bookmark this Posting |
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Apply for this JobPlease see Special Instructions for more details.
Applicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants will be required to provide: Resume; Cover letter addressing how your education and experience relate to the responsibilities and knowledge, skills, and abilities as outlined in the job posting; Names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your professional & relevant work experience.This is a project position with an anticipated end date of October 15, 2021. A criminal background check will be completed on final candidates. The minimum starting pay rate is $20.00 per hour. The hourly rate for this position may be negotiable based on experience and available budget.Inquiries should be addressed to Deb Schwab at debra.schwab@uwrf.edu.UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3221. Posting DetailsPosition InformationUW - System Position Title
Human Resources AssistantWorking TitleMajor Department Code
Human Resources (J027000)Appointment Type
University Staff-ProjectFLSA Status
Non ExemptFTE (Percentage of Appointment)
100Typical Working Schedule7:45 am-4:30 pm, M-FPosition Summary This project position provides administrative human resources support for the university’s Office of Human Resources. Performs human resources activities in the areas of recruitment, classification, payroll and benefits. This includes coordination of projects; maintaining human resource records and databases; and providing general administrative support. Position maintains employee records per policy for records retention and prepares for electronic filing project; documents and maps workflow; develops presentations for delivery; recommends changes and updates the Department’s website; provides onboarding and payroll support; and other related duties as assigned. This position requires the use of discretion and judgment in handling sensitive and confidential matters.Responsibilities75% A. Project Coordination and Completion
A1. Responsible for the overall coordination and implementation of various UW-River Falls and UW System initiatives and assigned projects.
A2. Serves as the primary contact for all aspects of the assigned project.
A3. Organize and perform action items and task student employees when needed.
A4. Use available resources to research needed information and obtain data from subject matter experts.
A5. Communicate with internal stakeholders with recommended plan, solutions and updates on project progress.25% B. General Support Activities
B1. Answer and direct phone calls to appropriate parties. Greet visitors, determine whether they should be given access to specific individuals, and schedule appointments, as needed.
B2. Recommend changes and update the Department’s website.
B2. Support recruitment, new employee onboarding, and payroll processing.
B3. Document Human Resources processes, map workflows and recommend updates to policy/procedures.
B4. Develop presentations and draft communication on various topics as needed.
B5. Complete other related duties as required.Knowledge Skills and Abilities Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, and personnel information systems.
Knowledge of principles and processes for providing customer service. This includes customer needs assessment and meeting quality standards.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Ability to communicate effectively orally and in writing as appropriate so that others will understand.
Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Ability to effectively manage one’s own time and the time of others.
Ability to work independently, plan and organize complex tasks, problem solve, establish priorities and complete multiple tasks in stressful conditions under strict timelines.
Effective organizational and task prioritization skills.
Ability to perform conflict resolution and ability to deal with difficult and sensitive situations in a positive manner.
Ability to establish and maintain effective working relationships with a variety of internal and external contacts and foster teamwork.
Ability to read, analyze and comprehend information and make effective decisions.
Ability to communicate succinctly, organize information and develop presentations.
Ability to perform with a high-level of accuracy and attention to detail.
Ability to maintain confidentiality integral to human resources practices; use discretion in responding to confidential matters.
Proficient in the use of word processing (MS Word), spreadsheets (MS Excel), power points (MS PowerPoint), e-mail, Internet and enterprise resource information systems such as Oracle/PeopleSoft.VALUED BUT NOT REQUIRED QUALIFICATIONS:
Bachelor’s degree in Business or Human Resources.
Professional in Human Resources or SHRM certification.
Experience in higher education and/or public service.
Two years’ work experience in Human Resources.Posting Detail InformationPosting Number
USH00183Number of Vacancies
1Desired Start Date
10/14/2019Position End Date (if temporary)
10/15/2021Open Date
09/12/2019Closing Date
09/30/2019Applicant Review DateOpen Until Filled
NoSpecial Instructions to ApplicantsApplicants are required to apply online. UWRF will not consider paper, emailed or faxed applications. Applicants will be required to provide: Resume;
Cover letter addressing how your education and experience relate to the responsibilities and knowledge, skills, and abilities as outlined in the job posting;
Names, addresses, telephone numbers, and e-mail addresses of three references who can specifically comment on your professional & relevant work experience.This is a project position with an anticipated end date of October 15, 2021. A criminal background check will be completed on final candidates. The minimum starting pay rate is $20.00 per hour. The hourly rate for this position may be negotiable based on experience and available budget.Inquiries should be addressed to Deb Schwab at debra.schwab@uwrf.edu.UW-River Falls does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources at 715-425-3221. Legal NoticesEEO/AA StatementUW-River Falls is an equal opportunity, affirmative action employer subject to all state and federal regulations pertaining to non-discrimination based upon sex, gender identity or expression, sexual orientation, race, color, national origin, religion, disability, marital status, age, arrest and/or conviction record, veteran or military status. All persons, especially women, minorities, veterans, and persons with disabilities are encouraged to apply.Employment is subject to federal laws that require verification of your identity and legal right to work in the United States as required by the Immigration Reform and Control Act.Confidentiality of Applicant MaterialsThe University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the final candidates may be released. See Wis. Stat. sec. 19.36(7).Annual Security and Fire Safety Report (Clery Act)The Annual Security and Fire Safety Report, which includes statistics about reported crimes and information about campus security policies can be viewed at https://www.uwrf.edu/Police/Annual-Security-Report.cfm or call University Police at 715-425-3133 for a paper copy.Criminal Background Check and Reference Check PolicyEmployment will require a criminal background check. It will also require you, your most recent employer, and all previous UW System institution and State of Wisconsin agency employers from the past seven (7) years to answer questions regarding sexual violence and sexual harassment per UPS Operational Policy: TC 1.Supplemental Questions
