WJB-0405-Circuit Court Clerk-Big Horn County Circuit Court-Basin

WJB-0405-Circuit Court Clerk-Big Horn County Circuit Court-Basin

18 Mar 2023
Wyoming, Basin, 82410 Basin USA

WJB-0405-Circuit Court Clerk-Big Horn County Circuit Court-Basin

Description and Functions

Circuit Court Clerk-Big Horn County Circuit Court – Basin

Open Until Filled

Application For This Position Cannot Be Accomplished On This Site.

Please Follow The Directions In The "How To Apply" Section At The Bottom Of

This Job Description.


The Big Horn County Circuit Court, located in Basin, Wyoming, seeks to hire a Clerk to assist with the preparation and processing of court cases. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills. Weekly travel to Lovell, Wyoming is required.

The Big Horn County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases as well as issues protection orders. The Court is in Basin, Wyoming which also staffs a satellite office in Lovell, Wyoming. The communities in Big Horn County exemplify the Old West traditions of hard work, self-sufficiency, and mutual support. Their farms are second to none in sugar beet, grain, bean, and hay production. Many sights of historical and natural interest are easily accessed and enjoyed on a tour through Big Horn County. Outdoor recreationists find a wealth of wild game, fish, and outdoor scenery.

Human Resources Contact: 307-777-7629 Brenda Reedy breedy@courts.state.wy.us

ESSENTIAL FUNCTIONS/DUTIES: This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following:

Case Management:

  • Prepare, assemble, and check court dockets; establish and maintain case files; prepare and route notices according to required procedures; calendars court dates; confirm court arrangements; notify interested and concerned individuals regarding court proceedings.
  • Prepare documents for civil/stalking/family violence/traffic/criminal cases.
  • Operates an automated court recording system, and assures proceedings are recorded with minimal defects.
  • Enter and retrieve data through the case management system. Prepare record checks by searching indexes and/or documents to obtain and verify the information.
  • Perform follow-up work subsequent to court sessions; distribute judicial orders; post information generated during court sessions to case files; prepare and route copies, certified, if necessary, and maintain payment schedule.
  • Schedule and track deadlines to move cases forward and meet procedural requirements.
  • Issue subpoenas for law enforcement and witnesses.
  • Review, verify and enter pertinent data into the case management system.
  • Process bench warrants, petitions to revoke, and orders to show cause documents; prepare transcripts for bound-over cases and appeals; process petitions, complaints, information, pleadings, motions, subpoenas, remands, judgments, post-judgment pleadings, and all other orders made by the court; process Failure to Appear notices, Non-Resident Violator Compact notices, and abstracts to the appropriate agencies.
  • Assist in the preparation of files for storage, preparation of marital documents, drug court procedures, and any other duty assigned.
  • Distribute the necessary legal papers to the correct people, making and coordinating appointments.
  • Verify the legitimacy of requests for access to court information, and ensure confidential information is redacted from the public file.
  • Train and back up other new clerks.


  • Receive and receipt money by cash, check, money order, or E-payment; balances cash drawer(s); post transactions to appropriate accounts; disburse monies according to established procedures.
  • Prepare end-of-day reports and balance daily receipts to report; prepare deposits and assure that deposits are taken to the bank daily; assist in end-of-month procedures as requested.


  • Communicate effectively, verbally, and in writing; establish and maintain effective working relationships with co-workers, the public, and various entities; follow written and oral instructions accurately; calmly resolve disputes with distressed customers both at the counter and on the phone.
  • Collect, open, sort, distribute and/or send postal mail, email, or other information.
  • May be responsible for court correspondence.



Preference will be given to applicants who meet the requirements plus any of these preferred qualifications.

  • Legal secretary experience.
  • More than two years of administrative or executive assistant experience.
  • Bookkeeping experience


  • Appropriately maintain the confidentiality of court records.
  • Ability to develop a good working knowledge of the case management system and assist with training employees on the case management system, court procedures, court documents, and file management.
  • Ability to organize and prioritize duties, handle multiple tasks at the same time and tolerate constant interruptions.
  • Ability to efficiently operate and maintain all office equipment.
  • Ability to become familiar with court policies and procedures, the Wyoming Statutes, legal terminology, legal concepts, principles, and procedures.
  • Knowledge of general office procedures, proper grammar, spelling, and punctuation.



High school diploma or equivalent


1 year of progressive clerical work experience

Necessary Special Requirements


This position requires mobility to work in a typical office setting. Applicant must have the ability to:

  • Use standard office equipment;

  • Stand and/or walk for a period of time;

  • Read printed materials and computer screens;

  • Communicate in person or over the phone;

  • Ability to attend work regularly, including arriving at work on time;

  • Ability to lift up to 25 pounds.

  • Occasional evenings and weekends may be required; and

  • Frequent travel within 50 miles.


  • Employment is “at-will” and subject to a background check.
  • FLSA: Non.Exempt
  • This position is for State of Wyoming employment. In addition to an annual salary, employees of the Wyoming Judicial Branch receive a generous benefits package, including the State of Wyoming retirement pension plan and 457 Deferred Comp plan; affordable health insurance package including health, dental, life, vision, STD, LTD, ambulance coverage, and Employee Assistance Program; paid annual, sick and holiday leave, and much more.

Supplemental Information


Interested applicants must submit a cover letter, resume, and completed Branch application for consideration.
Click here to complete the application process online. The Branch also accepts email and mail submissions. Please use the downloadable application (Download PDF reader) and return the completed form along with a cover letter and resume to

Wyoming Supreme Court
Attn: Human Resources Manager
2301 Capitol Avenue,
Cheyenne, WY 82002

Or via email to breedy@courts.state.wy.us.

Veterans: If you are a United States Armed Forces veteran or the spouse of a veteran who was married to that veteran at the time of that person's death and receives survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces and clean air, great recreational opportunities, and no State income tax to mention a few! In addition, the State of Wyoming offers State employees a very generous benefits package. Please click here for more information on the State of Wyoming employee benefits.

Related jobs

Job Details

  • ID
  • State
  • City
  • Full-time
  • Salary
    $42,000 - $43,410 a year - Full-time
  • Hiring Company
    State of Wyoming
  • Date
  • Deadline
  • Category

Jocancy Online Job Portal by jobSearchi.