Circuit Court Clerk

GENERAL DESCRIPTION:

Under the general direction of the Chief Clerk and Judges of the Sweetwater County Circuit Court, the clerk performs various working-level legal procedures in trial court operations relating to the preparation and processing of court cases. This position of significant responsibility requiring a high degree of ability and comprehension. Attention to detail is critical. This position does not have budget authority.

DUTIES & RESPONSIBILITIES: The listed duties and responsibilities are illustrative only and are not intended to describe every function which may be performed.

• Responsible for civil/stalking/family violence/criminal/traffic cases,

• Prepares, assembles, and checks court dockets, establishes and maintains case files, prepares and routes notices according to required procedures, calendars court dates and confirms court arrangements, notifies interested and concerned individuals regarding court proceedings,

• Prepares documents for civil/stalking/family violence/traffic/criminal cases,

• Takes understandable and legible notes of all court proceedings, operates automated court recording system and assures proceedings are recorded with minimal defects,

• Enters and retrieves data through the case management system, prepares record checks by searching indexes and/or documents to obtain and verify information,

• Performs follow-up work after court sessions, distributes judicial orders, posts information generated during court sessions to case files, prepares and routes copies, certified, if necessary, and maintains payment schedules,

• Schedules and tracks deadlines to move cases forward and meet procedural requirements,

• Issues subpoenas for law enforcement and witnesses,

• Reviews verify, and enters pertinent data into the case management system,

• Processes bench warrants, petitions to revoke, and order to show cause documents, prepares transcripts for bound-over cases and appeals, processes petitions, complaints, pleadings, motions, subpoenas, remands, judgments, post-judgment pleadings, and all other orders made by the court, processes failure to appear (FTA) notices, Non-Resident Violator Compact notices, and abstracts to the appropriate agencies,

• Issues jury summons, maintains list and processes payments to jurors, sends copies of questionnaires to appropriate counsel,

• Assists in the preparation of files for storage, drug court procedures, and any other duty assigned,

• Distributes the necessary legal papers to the correct people, making and coordinating appointments,

• Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file,

• Trains and backs up other new clerks,

• Receives and receipts money by cash, check, money order, credit card, or e-Payment, balances cash drawer(s), posts transactions to appropriate accounts, disburses monies according to established procedures,

• Prepares end-of-day report and balances daily receipts to report, prepares deposits and assures that deposits are taken to the bank daily, assists in end-of-month procedures as requested,

• Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information,

• May be responsible for court correspondence.

PREFERENCES/AGENCY REQUIREMENTS:

Ability to communicate effectively, verbally, and in writing,

Ability to establish and maintain effective working relationships with co-workers, public, and various entities, follow written and oral instructions accurately, calmly resolve disputes with distressed customers both at the counter and on the phone,

Travel for training and meetings may be required.

KNOWLEDGE & EXPERIENCE:

• Appropriately maintains confidentiality of court records,

• Ability to develop an excellent working knowledge of the case management system and to assist with training employees on the case management system, court procedures, court documents, and file management,

• Ability to organize and prioritize duties, handle multiple tasks at the same time, and tolerate constant interruptions,

• Ability to efficiently operate and maintain all office equipment,

• Ability to pass a typing test at 40 wpm or more,

• Ability to become familiar with court policies and procedures, Wyoming statutes, legal terminology, legal concepts, principles, and practices,

• Ability to attend work regularly, including arriving at work on time.

MINIMUM QUALIFICATIONS:

High school graduate or GED equivalent with at least one year of clerical experience.

Prefer experience as a legal secretary, assistant, or clerk with some bookkeeping

Knowledge of general office procedures, proper grammar, spelling, and punctuation.

Knowledge of computers and general software applications, including but not limited to Microsoft Word and Excel.

A typing test is required of all applicants at a Wyoming Workforce Service Center (forty words per minute minimum).

NOTES:

• Employment is "At will."

• The successful candidate will undergo a criminal background check requiring fingerprinting.

• State benefits provided in addition to salary.

HOW TO APPLY:

A Judicial Branch Application Form is available at http://www.courts.state.wy.us/wp-content/uploads/2018/11/wsc-app-NOV2018.pdf (Download PDF reader). A fully completed application along with cover letter and resume must be sent to:

Rock Springs Workforce Center

2451 Foothill Blvd. #100

Rock Springs, Wyoming 82902-5570

307-382-2747

If you are a United States Armed Forces veteran or the spouse of a veteran who was married to that veteran at the time of that person's death and receives survivor benefits, to receive veteran's preference under Wyo. Stat. Section 19-14-102, you must complete the Veteran's Preference section of the Wyoming Judicial Branch At-Will Employment Application and attach a Form DD214 to the application.

The State of Wyoming is an Equal Opportunity Employer.