Administrative Assistant

Provides administrative assistance and support for Easterseals Wyoming. Duties include, but are not limited to:

• Answers multiple-line telephone, directs calls to appropriate party, or takes and delivers messages for staff.
• Sorts and delivers incoming mail. Prepares outgoing mail as needed.
• Knowledgeable regarding all ESW Services programs and services.
• Sends out satisfaction surveys and other follow up information requests to individuals after program exits.
• Assists with program intakes, initial file setup, billing and quality assurance activities.
• HR functions/paperwork, tracks new employee required, initial, and ongoing training.
• Takes meeting minutes and posts within 48 hours.
• Schedule pre-meetings for upcoming PCP meetings.
• Provide general office assistance to staff, as assigned.
• Coordinates and orders office supplies and assists with ordering program supplies as requested, runs errands as needed.
• Runs community errands and provides backup support for persons served appointments when appropriate.

Required Skills

• Should be proficient in Excel, Word and PowerPoint.
• Possesses an ability to readily learn new software programs.
• Demonstrate motivation to grow and learn.
• Demonstrate flexibility depending on priorities for the day.
• Must have valid driver’s license, reliable transportation and proof of insurance.
• Proven organizational skills.
• Exceptional computer and other technology skills.

Physical Requirements

• Ability to move independently or with reasonable accommodation within the facility and community.
• Applicant must be physically and mentally able to perform all requirements of the job.
• Applicant must pass a background and DMV check.

Required Experience

• 0-2 years
• Training in secretarial skills desirable; two years’ work experience in clerical field preferred; formal training in secretarial/administrative assistant field may be substituted for experience.

Easterseals-Goodwill is an Affirmative Action/Equal Opportunity Employer and encourages applications from the disabled, minorities, women, and veterans of the U.S. armed services. ESGW will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.