Coordinates and implements the day-to-day operations, planning and management of the Business Affairs Office to include Accounts Payable, General Ledger, Cash Receipting, Payroll and Capital Assets Accountability.Salary Schedule:Appropriate placement on Salary Schedule C2 $77,611 -$120,346 based on experience.Under Alabama Act 2024-360 and revised ACCS Policy 204.01-Appointment of Local Administrative Staff, employment in any executive and administrative management position will be governed solely by the terms of a contract. Non-probationary/tenure status cannot be achieved or maintained under the Students First Act.This is a Grant-funded position. Continued employment is contingent upon funding from the grant. Non-probationary status is not attainable by employment in this position, the funding and duration of which are finite.Essential Duties and Responsibilities
Manages the accounting and finance areas of the Business Affairs Office, i.e. Accounts Payable, General Ledger, Cashiering/Accounts Receivable, Payroll, Capital Assets Switchboard and Grants and Contracts.
Serves as point of contact for Business Office operations.
Assists the Executive Director with investment analysis and cash flow projections.
Assists in the performance of banking services for the college such as stop payments, transfer between accounts, requests for research, credit card authorizations, etc.
Collects and verifies payroll direct deposit authorization and upload direct deposit file for monthly payroll.
Assists in the reconciliation of financial aid grants and contracts between general ledger and Student Financial Services and performs reconciliation of federal funds between DOE G-5 System and General Ledger.
Monitors the daily receipts of cash and disbursements of expenditures.
Coordinates with the Executive Director of Fiscal Services, the authorization of Grants and Contracts before initiating a General Ledger Budget.
Prepares all special reports required by Post-Secondary, State Department of Education and other state and local agencies, as well as annual financial statements and budgets.
Assists with reconciliations of federal funds between GAPS System and general ledger.
Prepares managerial reports for the Executive Director of Fiscal Services and the President.
Assists and serves as backup for processing Accounts Payable, Payroll, and Student Receivables.
Monitors files for vendor disclosure statements, W-9 form and E-verify documents for compliance.
Reviews 1098-T files and 1099 Miscellaneous reports for submission.
Works with External Auditors.
Assists with monitoring and preparation of the operational budgets for the college.
Assist with the preparation of the colleges financial statements.
Assists with bond accounting and continuing disclosure reporting on all debt instruments.
Monitors lease assets and assists with the accounting for all leases.
Coordinates the monitoring and authorization of employee leave.
Assists with the preparation and submission of reports required by the president and other state, regional, and federal regulatory agencies.
Reviews and monitors approval ques for budget access.
Assists with accounting for investment accounts and cash flow projections.
Assists with implementing processes to ensure compliance with State of Alabama Bid Laws.
Monitors and evaluates federal grant expenditures and adherence to project goals and objectives.
Participates in the college-wide planning process and institutional effectiveness of the college.
Assists with accreditation and certification processes.
Assists in the development, publication and enforcement of policies established by the college.
Approves expenditures and monitors monthly budgets.
Performs periodic reviews of internal control functions in Business services and operations.
Assign and mo itors cellular telephones for misuse and abuse.
Researches and submits unclaimed property items to the Alabama State Treasury annually.
Maintains collection attempts on students outstanding balances.
Supervises staff, conducts performance evaluations, approves leave, etc.
Serves on college committees.
Performs other duties and responsibilities as assigned by the Executive Director of Fiscal Services
The Director of Accounting will be expected to work a flexible schedule which may include day, evening, night and weekend hours. This job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by theirsupervisor. By signing below, you acknowledge that you are able to perform the essential functions of this role.Qualifications
Bachelors Degree in Accounting or Related Field
Masters Degree Preferred
Five (5) years experience in accounting or related field
Experience in an educational institution preferred
Experience using computerized accounting software, Microsoft Office and programs associated with the work
Experience with Ellucian Banner is preferred
REQUIRED LICENSE, CERTIFICATIONS, OR SPECIAL CREDENTIALS:
None
OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
Excellent written and oral communication skills are required.
Proficiency in using Microsoft Office is required.
Ability to operate in a fast pace environment and able to multi-task is required.
Ability to work a flexible schedule which may include day, night, weekends and evening hours
Ability to organize, coordinate, supervise, lead, and evaluate in a multifaceted, multi-campus, major functional unit of a comprehensive community college;
Ability to effectively use computers, multi-task, meet schedules, accommodate change and participate as a key member of college administrative and executive committees and must possess excellent written and oral communication skills;
PHYSICAL REQUIREMENTS:
General office environment with the ability to stand or sit for prolonged periods;
Ability to travel independently and navigate between multi-campuses;
Ability to lift, move, or transport independently up to 50lbs;
Ability to climb a ladder and/or step stool, bend, stoop, kneel, etc.,
Application Procedures/Additional InformationApplicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 or at humanresources@lawsonstate.edu. All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.A complete application packet consists of:A cover letterAn Online applicationA current resumeA copy of relevant post-secondary transcripts identifying the applican
