This position requires an individual who has strong organizational skills, is willing to assist colleagues, and can multitask in a professional environment. Additional responsibilities include:Act as a gatekeeper; answer, screen, and direct incoming phone calls; take and relay messagesGreet office visitors, monitor access, provide direction, maintain security awarenessHandle queries from the public and customersProvide general administrative and clerical support; prepare correspondence and documentsPrepare and organize conference rooms before/after meetings; coordinate meals/catering when neededEnsure knowledge of staff movements in/out of the organizationReceive/sort mail and deliveries; prepare outgoing mail for counter pick-up or courierManage inventory and procure office supplies for the conference room and kitchenEnsure tidy common spaces, including reception area, break rooms, and kitchenScan and shred documentsPrepare/maintain coffeeAssist in general office coordination and event planning/implementation
