Summary
Processes invoices received for payment, prepares payments to vendors, and works with accounting team to manage the day to day invoicing and collections for all customers.
Responsibilities:
Process invoices and reconcile statements in compliance with company policies and procedures.
Create an open payable schedule due for payments with backup and obtain approval. Generate, distribute A/P checks
or electronic payments.
Manage and collect credit card receipts. Maintain and verify vendor W-9 Forms are in compliance with IRS
guidelines.
Prepare and perform weekly AR report and runs and forecast future collection schedule.
Monitor incoming electronic payments daily to ensure AR system is up to date.
Arizona Lien Waivers / 20 day notices.
Communicate with vendors and customers to ensure accounts are current.
Other related AP and AR office tasks as required.
Bank Reconciliations and Insurance Audits
Vendor waivers-Conditionals and Unconditionals
1099 & W2
New hire paperwork and E-verify
Requirements:
A minimum of 3 years of Accounts Receivable experience and Accounts Payable experience in a job costing
environment.
Experience processing accounts payable invoices for multiple entities and projects and experience using AIA billing
forms required.
Must be self-motivated, proactive, and highly organized.
Impeccable follow-through and commitment to quality customer service.
Good communication, customer service, and negotiation skills required.
High degree of accuracy and attention to detail.
Ability to multi-task, establish priorities, and organize efficiently with proficiency.
Bilingual (Spanish)
This is an Hourly Position.
Not a remote position.
