Administrative Assistant

Administrative Assistant

10 Oct 2024
Arizona, Phoenix, 85001 Phoenix USA

Administrative Assistant

Job Title: Administrative AssistantJob DescriptionThe Administrative Assistant is responsible for performing administrative tasks for a station or department within WFS. Responsibilities include scheduling conference room meetings, reading and routing incoming mail, composing and typing routine correspondence, routing calls, scheduling appointments, greeting visitors, compiling reports, making copies, preparing outgoing mail or packages, maintaining supplies, and ordering food for special meetings.Hard Skills

Scheduling

Mail routing

Typing

Report compilation

Copying

Supply maintenance

Soft Skills

Attention to detail

Organizational skills

Communication skills

Customer service orientation

Job TypeThis is a Contract-to-Hire position with a duration of 18 Week(s).Work SiteThis is a fully on-site position in Phoenix, Arizona.Work EnvironmentWarehouse at the airport with a 24-hour operation. Candidates must be open to all shifts, mainly early days and late evenings. Weekends and holidays are required. Overtime may be required as business demands.About Aerotek:We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies’ construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow.Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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  • Summary The Administrative Assistant position is located in the District Clerk\'s Office. The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Phoenix Divisional Office. Responsibilities REPRESENTATIVE DUTIES Coordinates conferences and meetings, including arranging for meeting space, transportation, meals, security, etc. Assists in the preparation of the agenda. Prepares frequent confidential or highly complex communication for the DCE/Clerk of Court. Maintains the DCE/Clerk of Court\'s calendar, arranges meetings or other events, including notification to participants and logistical coordination. Arranges travel and lodging and prepares travel payment vouchers in accordance with existing policies and regulations. Coordinates judicial investiture ceremonies and other official events in the Phoenix division. Coordinates all visiting judge activities including scheduling, courtroom assignment, etc. Receives, screens, and refers telephone calls and personal visitors. Receives, screens, and routes mail to appropriate persons or offices. Answers routine inquiries while aiding the public and maintaining the confidentiality of sensitive matters. Responds to inquiries from judges and their staff, other court support units, other courts, members of the bar, and the media. Prepares documents, correspondence, and reports. Assists with administrative functions of the office. Maintains and updates the Clerk\'s Office website. Updates the Phoenix division\'s Occupant Emergency Plan (OEP)and Continuity of Operations Plan (COOP). Develops standard office procedures. Works closely with all court unit executives in the District of Arizona. Coordinates all general activities in the immediate office. Serves as liaison to the General Service Administration building manager\'s office for physical needs of the office. Coordinates court reporter and interpreter scheduling and assignments as necessary. Communicates daily with the judges of this Court. Participates in special projects related to administrative service functions. Performs other duties as assigned. Requirements Conditions of Employment BACKGROUND INVESTIGATION OR CLEARANCE SPECIAL REQUIREMENTS: DRUG TESTING Qualifications MINIMUM QUALIFICATIONS Applicants must be a high school graduate or equivalent and possess two years of general experience. Applicants must also possess at least one year of specialized experience at the CL 25 or equivalent. General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position. Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, procedures involving use of automated case management systems resources systems use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters of personnel/payroll operations. TECHNICAL QUALIFICATIONS: PREFERRED QUALIFICATIONS Preference given to applicants with a bachelor\'s degree. A successful applicant should be highly organized and possess good judgment, initiative, and maintain a professional appearance and demeanor. Time management skills, accuracy, and attention to detail are exceptionally important. Must be able to balance the demands of varying workload responsibilities and deadlines. Familiarity with Adobe and Microsoft Office Suite such as Word and Excel. Familiarity with Microsoft Outlook is helpful. Education EDUCATION: High school diploma or equivalent. Additional Information This job is being filled by an alternative hiring process and is not in the competitive civil service.

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