Description We are in search of a competent Office Assistant for a team based in Phoenix, Arizona. The role offers an exciting contract to hire employment opportunity, with the primary responsibilities including email management, meeting coordination, phone handling, travel arrangements, and document filing. You will directly be supporting the Director of the company.Responsibilities: Manage and respond to office emails, forwarding complex inquiries to the appropriate team member Schedule meetings on various platforms including Zoom Handle phone calls and direct them to the appropriate department or individual Coordinate and track travel arrangements for staff Record and distribute meeting minutes Utilize the Basecamp database for document digital filing Maintain a robust follow-up process, ensuring all tasks are completed and updates are communicated to the relevant parties Receive and sort incoming mailSkills: Proficient in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word Familiarity with office functions and billing functions Experience in executing clerical duties and correspondence Strong customer service skillsRequirements Proficient in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word Familiarity with office functions and clerical duties Ability to handle correspondence professionally and efficiently Proven customer service skills Strong organizational skills and attention to detail Excellent verbal and written communication skills Ability to multitask and manage time effectively Demonstrated problem-solving skills Prior experience in a similar roleRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .
