Summary The United States District Court for the District of Arizona is accepting applications from qualified candidates for a full-time Case Management Administrator. The Case Management Administrator reports directly to the Chief Deputy Clerk and is primarily responsible for the duties and personnel in the Customer Service and Case Processing Units. Responsibilities REPRESENTATIVE DUTIES Supervises subordinate staff. Monitors and reviews the work of subordinate staff ensuring the work is accomplished within established performance standards and timelines. Analyzes current operating procedures, best practices from other districts, rules and requirements, and stakeholder interests in order to recommend process improvement initiatives to the Chief Deputy Clerk. Acts as subject matter expert regarding document receiving, filing, and docketing; case opening; correspondence review and response; customer inquiries and service; operational rules and procedures; records retrieval and archiving; attorney admissions and discipline; and operational training. Assesses workflow history and patterns to ensure equity in work distribution according to staffing limitations, adequate coverage, transparency, and uniformity in practice; manages the flow of work within the unit to ensure accuracy of information. Recommends and facilitates corrective and disciplinary actions in consultation with the Chief Deputy Clerk, when necessary. Performs various personnel tasks including but not limited to the maintenance of staff time and attendance records, interviewing, and selecting staff, drafting, and facilitating performance reviews, and administering performance improvement plans. Requirements Conditions of Employment BACKGROUND INVESTIGATION OR CLEARANCE SPECIAL REQUIREMENTS: DRUG TESTING Qualifications MINIMUM QUALIFICATIONS Candidate must have a broad knowledge and understanding of policies and procedures of the court, and of the federal and local rules. Proven ability to provide leadership in a supportive and encouraging manner. Ability to plan, coordinate and schedule work operations and leave schedules. Ability to deal with employees and evaluate performance in a fair and consistent manner. Excellent organizational and time management skills. Ability to exercise sound, independent judgment. Excellent customer service skills. Excellent written and oral communications. Ability to interact with a wide variety of people tactfully and courteously. At the CL-27 level, applicants must have a minimum of two years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain skill in developing interpersonal work relationships needed to lead a team of employees; the ability to exercise mature judgment; and knowledge of the basic concepts, principles and theories of management and the ability to understand the managerial polices applicable to the court, including one year of specialized experience at or equivalent to CL-26. At the CL-28 level, applicants must have a minimum of three years of progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain skill in developing interpersonal work relationships needed to lead a team of employees; the ability to exercise mature judgment; and knowledge of the basic concepts, principles, and theories of management and the ability to understand the managerial policies applicable to the court, including one year of specialized experience at or equivalent to CL-27. TECHNICAL QUALIFICATIONS: PREFERRED QUALIFICATIONS Preference will be given to applicants who have a bachelor\'s degree, preferably in business or public administration or court management. Prior managerial experience, preferably in another federal or state court. Education EDUCATION: High school diploma or equivalent. Additional Information This job is being filled by an alternative hiring process and is not in the competitive civil service.
Summary The Property & Facilities Administrator performs and coordinates administrative, technical, and professional work related to day-to-day space and court property (i.e., furniture, computers, equipment, etc.) management to ensure compliance with applicable guidelines, policies, and internal controls. This job is being filled at many locations nationwide. Click through to Avue to select the specific location(s) for which you are interested in applying. Responsibilities POSITION OVERVIEW This position is in the consolidated Facilities & Budget Division of the U.S. District Court and the U.S. Probation and Pretrial Services Office. The Property & Facilities Administrator performs and coordinates administrative, technical, and professional work related to day-to-day space and court property (i.e., furniture, computers, equipment, etc.) management to ensure compliance with applicable guidelines, policies, and internal controls. Additionally, the incumbent assists with miscellaneous department activities in a customer service and team focused environment. Requirements Conditions of Employment DRUG TESTING SPECIAL REQUIREMENTS: DRUG TESTING Qualifications - Three years of general experience and two years of specialized experience. General experience is progressively responsible work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position. Specialized experience is progressively responsible administrative, technical, and professional experience that is closely related to property and/or facilities management activities, regulations, and terminology. - High school graduate or equivalent PREFERRED QUALIFICATIONS - Three years of experience in public sector property and/or facilities management - Experience with automated property management systems - Bachelor\'s degree in a related field SKILLS AND ABILITIES - Strong customer service skills - Well-developed organizational and time management skills - Proficiency with Microsoft 365 (specifically Excel, Word, Outlook, and Teams) - Establish and maintain effective working relationships with internal and external customers - Manage various priorities in an often fast-paced environment - Quickly adapt to change and maintain flexibility - Effectively communicate (verbal and written) with a wide variety of individuals - Work independently along with participating in team environment - Lift up to 50 pounds - Valid driver license with acceptable driving record TECHNICAL QUALIFICATIONS: REPRESENTATIVE DUTIES - Serve as designated custodial officer responsible for the accounting and safeguarding of property (i.e., computers, equipment, furniture, etc.). - Adhere to the Guide to Judiciary Policy, internal control procedures, and other relevant guidelines. - Store, organize, and secure property. - Issue property to requesting office. - Use an automated system to maintain and update property records. - Complete physical sightings of property and investigate discrepancies. - Provide property management records for internal, cyclical, and ad hoc audits. - Identify and prepare excess property for disposal. - Use an automated system to track projects and facility issues. - Assist with the management of space and facilities projects. - Assist with activities such as responding to building issues, escorting vendors, moving furniture and equipment, event setups/teardowns, minor workstation modifications, and driving government vehicles as needed. - Occasional travel to divisional offices (Flagstaff, Tucson, Yuma). - Perform other duties as assigned. Education EDUCATION: High school or equivalent. Additional Information This job is being filled by an alternative hiring process and is not in the competitive civil service.
