We are seeking an Assistant to provide administrative support for Sr. Vice President from the Integrated Promotions team during the planning and production seasons. This includes working closely with internal and external stakeholders to ensure planned events run seamlessly.Responsibilities:
Coordinate a high volume of requests related to multiple aspects of activations inclusive of planning, execution and post-event reconciliation
Answer phones, schedule meetings, organize calendars, complete expense reports, coordinate travel arrangements, gather mail, and arrange courier services
Organize vendor meetings and track action items and deliverables for department executives
Assist executive with presentation decks, and archive campaign materials accordingly
Ordering supplies and materials, equipment, IT support, furniture requirements, temporary staffing needs, and miscellaneous support needs
Identify opportunities for administrative and organizational needs to assist with high priority events
Qualifications:
1+ years of administrative assistant or internship experience in entertainment
Proficiency in Word, Excel, PowerPoint, and Keynote
Must be able to prioritize assignments, work in a fast-paced environment and handle multiple tasks simultaneously
Possess professionalism and confidence when working with executives, show producers, and talent via phone or in-person
Able to work under tight deadlines, and be autonomous, proactive and decisive
2+ years of administrative assistant experience
Experience in the entertainment industry or production environment
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
