CHICO UNIFIED SCHOOL DISTRICT
JOB ANNOUNCEMENT FOR SENIOR OFFICE ASSISTANT
OPEN AND PROMOTIONAL COMPETITIVE EXAMINATION
Salary Placement – Employment is at the first step for new employees. The Human Resources Office determines promotional employees’ step placement.
Starting Salary: $19.77/Hour | Salary Range: $19.77–$30.69/Hour
GENERAL INFORMATION & INSTRUCTIONS:
A. Apply on-line at www.edjoin.org.
B. Read the job announcement prior to completing the application form.
C. To claim Veterans’ credit on open entry-level exams, you must submit a copy of your DD214. Those claiming disability Veterans’ credit must include evidence of current receipt of disability benefit by the closing date for filing applications.
D. KEEP THE JOB ANNOUNCEMENT! If you have not received notification for any part of the exam by the day prior to the date announced, call the Classified Human Resources Office at (530) 891-3000, extension 20104.
E. Complete all parts of the application. Any requested attachments must be received by 12:00 PM on the closing date. Late applications are not accepted.
THE POSITION
The District is establishing an eligible list for SENIOR OFFICE ASSISTANT. The eligible list resulting from this recruitment will be used to fill openings in this classification for up to 6 months. Substitutes to work on an on-call, as-needed basis for regular employees will be selected from the established eligible list. Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities to meet the minimum requirements would be: Three (3) years of responsible clerical experience including experience in the maintenance of complex records, and equivalent to the completion of the twelfth grade supplemented by specialized coursework in office practices or a related field. Ability to type or operate a keyboard at a level sufficient for successful job performance required. Ability to take and transcribe dictation at a speed necessary for successful job performance may be required for some positions. All persons interested in this position and who meet job related and essential qualifications are encouraged to apply. CUSD is an affirmative action employer and will not discriminate against employees or discriminate in employment of classified personnel with regard to race/color, religious creed, national origin/ancestry, age, mental or physical disability, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions,) sexual orientation, gender identity/gender expression, military/veteran status, marital status, medical condition or genetic information.
EXAMINATION AND CERTIFICATION
The examination consists of an evaluation of the application for education and experience that pertains to essential duties and qualifications. The top qualifying candidates will be invited to continue the exam process. The District will determine the top candidates based solely on the information submitted on the application. The examination will then consist of an Oral Exam (personal interview) which tests the knowledge and experience needed to perform the typical duties, weighted 100%. The top-scoring who pass the written test will be invited to the oral exam. Successful promotional candidates will have ¼ point added to the final score for each year of service up to a maximum of 5 points.
APPLICATION/EXAMINATION DATES & CERTIFICATION
a. Closing date for filing applications: Wednesday, April 3, 2024, 12:00 PM
b. Date of Oral Exam (personal interview): Wednesday, April 10, 2024 (during the day)
c. Certification shall be according to Merit System §1507.
d. Selection interviews will be scheduled as needed following the exam process.
JOB DESCRIPTION INFORMATION
DEFINITION
Under general supervision, to perform a variety of specialized clerical work in support of the program to which assigned; to provide word processing and data entry support; and to provide information and assistance to students, faculty, staff and the general public.
SUPERVISION EXERCISED
May exercise functional and technical supervision over clerical staff and student assistants.
EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES
Perform a wide variety of specialized clerical work, including maintaining accurate and detailed records, compiling information and data for statistical and financial reports, verifying accuracy of information, researching discrepancies, tabulating statistical data and recording information; develop and maintain files and complex record keeping systems.
Apply departmental and program policies and procedures in determining completeness of forms, records and files; provide information and forms to the students, faculty, staff and the general public; collect and process appropriate information.
Type, proofread and word process a variety of documents, including general correspondence, agendas, reports, newsletters and memoranda from rough draft or verbal instruction.
Receive calls, visitors and mail; respond to complaints and requests for information from students, faculty, staff and the general public; interpret and explain rules and regulations.
Perform routine administrative support duties within the clerical support system; order, requisition and store appropriate materials, supplies and equipment; recommend improvements in work flow, procedures and use of equipment and forms; prepare work orders.
Direct the work of students working in assigned office; recommend grades based upon work performance.
Operate office equipment, including computer equipment, copiers, calculators, typewriters and other related machines.
As Assigned:
Maintain accurate attendance records, including issuing readmit slips, typing master absence lists, verifying student absences, providing information to parents, teachers and counselors, posting absences and preparing regular and annual tabulations on attendance; input absences into computer from a variety of sources, including class rolls, calling lists, tardy lists and parents; contact parents by telephone or in person regarding student absences; run reports of unverified absences.
Serve as dispatcher for school bus drivers; act as liaison with school officials; implement emergency procedures as necessary; apply District policies and procedures regarding parent applications for school busing; compile information and maintain detailed records concerning parent information and payments.
Check purchase orders and invoices; maintain records; advise on expenditures.
Monitor student reporting to office for discipline.
Serve as secretary to assigned staff; relieve staff of complex clerical details.
Serve as liaison with other schools, offices and school districts on matters related to assigned programs.
Schedule meetings and appointments for assigned staff.
Maintain budget records for programs and grant funds.
Maintain use of facilities forms; determine the necessity of and schedule custodians to cover events; determine charges for use of facilities; prepare billing statements; track and analyze use of facilities.
Take care of sick or injured students; administer basic first aid and dispense prescribed medication to individual students in accordance with District policy.
Attend meetings and conferences as assigned and serve as recorder; prepare materials and agenda for assigned meetings.
Perform related duties and responsibilities as assigned.
JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Modern office practices, methods and computer equipment.
Principles and procedures of record keeping.
Principles and practices of data collection and report preparation.
State laws regarding attendance.
Principles of business letter writing.
Techniques used in public relations.
Basic accounting and bookkeeping procedures.
Word processing methods, techniques and programs, including spreadsheet and database applications.
Alphabetical, numerical and subject matter filing systems.
Basic mathematical principles.
English usage, spelling, vocabulary, grammar and punctuation.
Skill to:
Operate modern office equipment, including computer equipment.
Type or operate a keyboard at a level proficient for successful job performance.
Take and transcribe dictation at a speed necessary for successful job performance may be required for some positions.
Ability to:
Learn, interpret and apply the policies, procedures, laws and regulations pertaining to assigned programs and functions.
Learn basic first aid principles and practices may be required for some positions.
Perform responsible and difficult specialized clerical work involving the use of independent judgment and personal initiative.
Understand the organization and operation of the District as necessary to assume assigned responsibilities.
Provide lead supervision for lower level staff and student assistants.
Interact effectively and sensitively with individuals from diverse backgrounds.
Respond to requests and inquiries for information regarding District policies and procedures.
Collect and tabulate information and data.
Prepare and maintain accurate and complete records.
Prepare clear and concise reports.
Work effectively and efficiently under pressure with constant interruptions.
Plan and organize work to meet schedules and deadlines.
Independently compose correspondence and memoranda.
Work independently in the absence of supervision.
Exercise good judgment, flexibility, creativity and sensitivity in response to changing situations and needs.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.
Experience and Training Guidelines:
Any combination equivalent to experience and training that would provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Experience:
Three years of responsible clerical experience, including experience in the mainte¬nance of complex records.
Training:
Equivalent to the completion of the twelfth grade supplemented by specialized course work in office practices or a related field.
Special Requirements:
Essential duties require the following physical skills and work environment:
Please refer to the Job Analysis.
EMPLOYMENT INFORMATION FOR BARGAINING UNIT CLASSIFICATIONS
The following employment information is a summary and is not intended to be all-inclusive. For specific details, see the Agreement between Chico Unified School District and the Chico Chapter #110, CSEA.
Vacation Credit – Shall be accrued 1 day/month for 0 4 full years of service. Beyond 4 years refer to agreement. Each employee who is in a paid status less than 1/2 of the workdays in any month shall accrue 1/2 of a full month's vacation credit. Each employee in a paid status for 1/2 or more of the workdays in any month shall accrue a full month's vacation credit.
Holidays – Employees in a paid status the day before or after the holiday are entitled to holiday pay.
Health and Welfare Benefits – Full-time employees of the District receive up to $1,360/month to be applied towards a health plan for themselves and dependents. Part-time employees are eligible with the cost pro-rated based upon hours worked. The District pays $113 toward the cost of the dental, and $15 toward the cost of the vision plan for employees (and dependents) that work 6 hours or more per day. Any employee working less than 6 hours may elect dental and/or vision coverage at his/her cost. A term life insurance plan is also provided by the District to full-time employees and is available for part-time employees. Part-time employees may have these costs pro-rated based upon hours worked. Dependents may be covered with term insurance at employee expense. Income protection insurance is paid by the District for all bargaining unit positions.
Sick Leave – One day of sick leave is earned for each month worked, with unlimited accumulation.
Probationary Period – All employees must serve a probationary period of six months in any classification for which they are hired, or which they transfer or promote into.
Retirement – All employees assigned 4 or more hours/day must join Public Employees' Retirement System (PERS) for which a deduction is made from their salary.
Social Security – All classified employees are covered by Social Security and must contribute to the Social Security system.
Credit Unions – There are credit unions available for membership by all classified employees.
EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER JOB LINE = (530) 891-3000 & PRESS 5-6
