SUMMARY:
The Credentialing Assistant not only directly supports the Chief Human Resources Officer, but also the Credentialing coordinator the credentialing assistant supports the efforts of all members of the Camarena Health team and community by providing the necessary information relating to the health center and administrative processes. This full-time non-exempt position is responsible for the general oversight of the credentialing and administration office functions (i.e. filing, mail management, etc.).
EXPECTATIONS:
Arrives on time and adheres to set schedule.
Supports general unit operations through the completion of specific clerical and data entry support duties.
Supports the Director of Human Resources with administrative projects and assignments.
Provides support to various departments within the organization
Use of professionalism and best efforts in your position.
DUTIES and RESPONSIBILITES
1.0 Focus on Administrative Support:
1.1 Confidential / personnel file scanning, data entry, application logging, excel log tracking
1.2 Supports Director of Human Resources with administrative projects and assignments
1.3 Maintains employees confidential and personnel files, scans to employee files documents and training certifications
1.4 Publish and update job ads on careers pages
1.5 Maintain employee records vacation
1.6 Screen resumes and job applications, log and route to proper departments and Schedule interviews
1.7 Mail distributing, interoffice mail tracking
1.8 Responsible for monthly audits of employee personnel and confidential files, certificate tracking, OIG’s and employee quarterly trainings.
1.9 Provides support to various departments within the organization as needed
1.10 Oversees the distribution and maintenance of employee badges and identification numbers
1.11 Responsible for make-up trainings
1.12 Order and stock department supplies, restocking conference room
1.13 Maintains HR protocols
2.0 Focus on Corporate Expectations/Standards:
2.1 Attends and actively participates in all meetings (e.g., team meetings, department meetings, program meetings, employee staff meetings) and other activities as required or assigned.
2.2 Works flexible or extended hours where necessary.
2.3 Demonstrates awareness of, and compliance with, organizational mission and objective of Camarena Health to provide health care access and support services for all members of the community.
2.4 Other work-related duties as assigned by supervisor; duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.
2.5 Maintains confidentiality and respect for information regarding patients and other team members; abides by Camarena Health Rules of Confidentiality
3.0 Credentialing Expectations:
3.1 HR Clerk / Credentialing not only supports the Chief Human Resources Officer by providing the necessary information relating to recruitment positions also helps with benefits and compensation, ancillary projects, and HR processes. This full-time non-exempt position is responsible for leading, coordinating, monitoring, and maintaining the credentialing and re-credentialing process.
3.2 Facilitates all aspects of Camarena Health Credentialing process, including initial appointment, reappointment, expirable process, as well as clinical privileging for Medical Staff and all other providers outlined in the policies, or related contracts.
3.3 Ensures interpretation and compliance with the appropriate accrediting and regulatory agencies, while developing and maintaining a working knowledge of the statues and laws relating to credentialing.
3.4 Responsible for the accuracy and integrity of the credentialing database system and related applications. Works under the supervision of the Chief Human Resources Officer. As well as the general oversight of HR office functions (i.e., filing, updating of personnel information, employment questions, etc.).
3.5 It is the function of the HR unit to operate as internal customer service support for staff, assisting in department’s focus by providing clear and accurate information to both staff and the general public interested in employment, compensation, training, career development, and general personnel information Camarena Health (CH).
MINIMUM REQUIREMENTS:
Education:
High School Diploma or GED
Prior Experience:
Two to four years’ experience in progressively responsible clerical positions.
Skills:
Effective oral and written skills; general report writing skills.
Telephone courtesy; customer-service oriented.
Modern office practices and procedures including email.
Intermediate to expert user computer skills.
Highly organized.
History and proven record of effective program/project management.
Attention to detail and excellent follow-through on work tasks.
Demonstrates good problem-solving skills.
Able to track multiple tasks and complete promptly.
Able to quickly build and maintain rapport with employees and providers of differing backgrounds; team player.
