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Description:JOB SUMMARY: Performs a variety of legal secretarial duties as well as paralegal related tasks under the supervision of an attorney and Business Legal Operations Supervisor. Secretarial duties may include but are not limited to: maintaining attorney calendar by planning and scheduling conferences, teleconferences, depositions, travel, and court appearance dates, etc. Also responsible for opening and closing of case files. Role may have annual billing requirements based on full time work week. CORE JOB DUTIES & RESPONSIBILITIES: Keeps cases organized by establishing and organizing files; processing voluminous mail and faxes; monitoring calendars; meeting deadlines; documenting action; inputting information into matter management system; and confirming case status with attorney. Helps develop cases by maintaining contact with people involved in the case; drafting discovery requests and responses; coordinating record retrieval; drafting and forwarding legal pleadings, briefs, correspondence, memoranda, reports, discovery notices, depositions, jury instructions, subpoenas (as necessary) responses and motions. Prepares matters for trial proceedings by preparing exhibits; scheduling witnesses; ensuring that witnesses are ready when needed. May attend interviews/meeting with clients and/or witnesses as necessary to ensure proper case development. Coordinates and schedules depositions, hearings, motions, arbitrations, mediations, judicial conferences, meeting with clients, doctors and other counsel for assigned attorney. Has working knowledge of each file assigned to attorney(s); knows the matter and parties involved basic facts; knows the status of pleadings and discovery, and mediation/arbitration or trial status. Understands and maintains confidentiality in respect to the attorney-client relationship, HIPAA, trial strategies, Ethics rules, and the identities of plaintiff, defense clients and claims. Ability to review, analyze and/or summarize medical records and/or written discovery responses in order to prepare a condensed report for evaluation by the attorney and claims representative. Performs other duties as assigned. MINIMUM JOB REQUIREMENTS: Education: Undergraduate studies in business administration, insurance or other related area as well as legal secretarial training preferred. Certification in paralegal studies or equivalent experience highly valued.Experience: Three years of experience as a legal secretary or a paralegal in a law office or experience in insurance defense litigation.Knowledge: General law office operations practice and procedures engaged in the practice of civil litigation. Strong understanding in legal concepts, terminology and processes as well as general working knowledge of filing procedures of relevant courts and administrative agencies. Skills/Competencies: Verbal and written communication skills for contact with employees, attorneys, clients and customers. Research and legal administration skills; organization, planning, attention to detail, and confidentiality; ability to operate personal computer and related legal and business software.Experience Level:Entry LevelAbout Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.
