Job: AR AP Administrative Specialist
HR Title Group: Administration
Salary Grade: N12-13
JOB TITLE: AR AP Specialist
Report to: HR Finance Manager
Duties and Responsibilities
Manage outgoing bills and invoices on behalf of the company
Updating and maintaining records of expenditures
Responding to vendor invoices
Ensuring that all payments are made in accordance with company policy
Ensuring that all payments are sent on time
Resolving payment discrepancies and disputes on behalf of the company
Preparing and mailing invoices and statements to customers
Posting payments to customer accounts
Organizing and filing deposit receipts as invoices are paid
Preparing reports on delinquent accounts and customer payment profiles
Reconciling cash receipts and deposits
Analyzing financial records for accuracy
Process credit memo’s from Warranty Administrator
Support, communicate, reinforce and defend the mission, values and culture of the organization
High School diploma or GED and 2+ years of experience or equivalent combination of education and experience in the field or in a related area
Proficient in basic computer skills
Demonstrated strong decision-making and leadership skills
Possesses good communication skills and a great attitude
Have at least 2 years of AR & AP Experience
Quickbooks software experience
Be detailed oriented.
Have experience using Excel, Word and Outlook.
Have strong math and analytical skills.
Be a good team player.
Have the ability to multi-task and manage time effectively.
Have the ability to deal with sensitive and confidential issues.
Have good verbal and written communications
Have the ability to work cooperatively and collaboratively with all levels of employees, vendors and customers