ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Manage staff and activities in support of all administrative duties (HR/Payroll/AP/AR) in the office and ensure that office is operating smoothly
2. Manage office supplies inventory and place orders as necessary
3. Manage raw material and finished product inventory
4. Perform receptionist duties: greet visitors, and answer and direct phone calls
5. Receive and sort incoming mail and deliveries, and manage outgoing mail
6. Receive and direct incoming email requests for information from the company website
7. Develop office policies and procedures, and ensure they are implemented appropriately
8. Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure
9. Manage company internet and cell service providers
10. Manage office budget
11. Identify opportunities for process and office management improvements and design and implement new systems
12. Assist with Sales and Marketing Collateral and Promotion materials
13. Interface with the company’s service providers, legal, accounting, insurance and human resources
14. Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
15. Perform other duties as assigned or requested
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The list below is representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelor's degree (B. A.) from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Broad knowledge of computer applications including MS Office required.
ADDITIONAL INFORMATION
Additional skills and abilities required:
Strong organizational skills and ability to manage standard operating procedures.
Interface well with field and production staff.
Proactive, collaborative and critical thinking.
