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Job Description Summary:
The Executive Assistant, Advancement and Philanthropic Innovation will support the Vice President (VP) and Department Director of Advancement & Philanthropic Innovation (ADVAN) and the broader ADVAN team to mobilize and secure funding and resources to assist in the implementation of HAF’s mission of promoting and encouraging generosity, leadership and inclusion to strengthen our communities. The Executive Assistant will provide high level administrative and meeting support to the VP and Department Director, provide calendar and commitment management for the VP, and support the ADVAN team through project, systems, information, and technology management. This position requires inter-team and across-team coordination, support and orchestrating. As a vital position on the team, the Executive Assistant will embrace attributes of adaptability and flexibility.
Examples of Essential Job Duties:
Provide overall administrative support for the VP and Department Director including meeting scheduling and logistics, meeting notes and follow up, document creation and filing, travel coordination and logistics, and other tasks as assigned.
Manage VP calendar, ensure the VP is well informed of commitments, and help fluidly manage time demands. Oversee that the VP’s schedule matches ADVAN and organizational goals and priorities. Conduct long range “line of sight” to plan for the VP’s agenda with coordination across the team and organization.
Answer and return phone calls and respond to emails for VP and other ADVAN staff as requested.
Serve as resource, support and back up for the donor department to assist with administrative tasks as it relates to donor support and development. Represent ADVAN and HAF+WRCF at events, meetings and functions when necessary. Always provide excellent and professional customer service with internal and external parties.
Application Procedure:
Please email the following two (2) documents in Word or PDF format to jobs@hafoundation.org:
1. Resume
2. A cover letter, to include the following:
After reading the job description please write a statement within your cover letter addressing how your experience relates to this position and will set you up for success in Humboldt Area Foundation+Wild Rivers Community Foundation.
Please detail any skills, knowledge, abilities specific to supporting multiple executives and team logistics and/or experience in supporting funding and resource initiatives for an organization.
Please visit www.hafoundation.org/jobs for application procedures and the complete job announcement, including all desired qualifications. For questions, email jobs@hafoundation.org
