POSITION PURPOSE
Under the general supervision by the Executive Director, or their designee, the Senior Planner will coordinate overall agency planning process; initiate new and innovative programs; develop and initially supervise new programs that are not currently housed within any of the agency‘s divisions; transition new programs into the appropriate division as feasible; and coordinate community assistance efforts. The Senior Planners’ primary responsibilities are writing and overseeing the completion of successful grant proposals to State, Federal and Foundation entities, timely completion of agency wide CSBG (Community Services Block Grant) required community needs assessments and action plans, satisfaction surveys, and the Agency Annual report. The Senior Planner is also responsible for the CSBG Organization Standards reporting and assisting the management team with the Agency Strategic Planning.
ESSENTIAL JOB FUNCTIONS
Specific Tasks:
Develop and process funding applications related to RCAA programs
Maintain close consultation with the Executive Director and attend weekly meetings to share information and fine tune program operations
Communicate and coordinate regularly with other senior staff to maximize the Agency's effectiveness and efficiency of interdivisional operations and activities
Identify and develop resources for grant writing and program support
Assess Agency's capacity to respond to community needs and service gaps in accordance with Agency mission
Participate in new program planning within program divisions, partner agencies, local government, and other funding sources in the community
Track Grants-in-Progress
Maintain all aspects of CSBG related tasks; such as Organization Standards reporting, Community Needs Assessments, Surveys, the Annual Agency Report, tracking and reporting on grant outcomes
Provide for transition of new programs to other RCAA divisions or within the community as feasible or needed
Overall planning and policy development
Writing, editing, and formatting support for documents, proposals, and reports
Provide assistance and/or support to Division Directors or other staff as assigned
Complete project progress and final reports
Create project or programs products that meet or exceed contractual obligations
Work with public and private sector to create partnerships
Facilitate planning sessions and grant writing in conjunction with other divisions
Attends meetings, conferences, workshops, and various training sessions to become and remain current on principles, practices, and new developments pertaining to the Agency’s mission/goals
Other appropriate duties as assigned by the Executive Director.
JOB REQUIREMENTS
Knowledge of and Experience With:
Successful grant writing and technical analysis, assessment, and reporting
State and Federal regulations and industry rules and practices regarding non-profit organizations
CSBG programs, funding sources and reporting requirements
Contract language and methods of contract administration
Meeting facilitation, outreach and community organizing
Knowledge of and participation in overall development and grant writing efforts within the agency
Creative approaches to problem solving
Program administration; including basic methods of negotiation of contracts, agreements, and MOU’s
Non-profit operating procedures and policies
Current legislation relative to trends and public policy making as it applies to the low-income population
Ability to:
Represent the Agency in preliminary contract and agreement negotiations, to be finalized by the RCAA Executive Director.
Travel to various local, state and/or national seminars and trainings
Establish collaborative partnerships
Work with public, private, and non-profit sectors
Analyze situations accurately and adopt an effective course of action
Perform job duties with a high degree of self-direction and with minimal supervision.
Oversee a large number of varied programs/projects and activities responsibly and effectively.
Communicate clearly and efficiently, written and orally; and be competent in English grammar, punctuation, and spelling.
Facilitate meetings with small to large groups of people.
Communicate/relate with individuals of various cultures, ethnicity, philosophical views, background, income levels and communication skills in a culturally sensitive and appropriate manner.
Establish and maintain cooperative and effective relationships with agency staff, personnel of other agencies, funding source representatives, businesses, the community, and with individuals contacted in the course of work.
Demonstrate creative approaches to problem solving.
Organize and assimilate complex information and learn new tasks quickly.
Understand and implement written and verbal instructions with a high degree of accuracy.
Conduct self in a professional, courteous, and cooperative manner at all times; and maintain a professional standard based on RCAA’s Personnel Policies and Procedures Handbook and the Employee Code of Conduct
Maintain a professional, confidential work environment.
Ensure and protect Agency, employee, program/projects, and client confidentiality and safety; and follow all protocols and procedures defined by this Agency and/or State and Federal laws to achieve this protection.
MINIMUM QUALIFICATIONS
BA in Business or Public Administration, Community Planning, Non-Profit Management or a related field; experience may be substituted for education on a year-by-year basis
Two years (2) administrative experience with increasing responsibilities
Two (2) years of experience securing successful grants through various funding sources
PREFERRED QUALIFICATIONS
Four years of demonstrated administrative experience with increasing responsibility in grant writing, grant management and program administration
