Summary:
The Accounts Receivable Clerk plays a vital part in our company. The primary responsibility of the employee is to ensure timely and accurate collection of payments from customers. This position requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with internal teams and external clients. The accounts clerk will support the sales department by managing the invoicing process, tracking customer payments, and resolving any issues or disputes that may arise.
Responsibilities:
1. Ensure that invoices are prepared and sent to customers in a timely and accurate manner, based on sales orders and contracts.
2. Monitor customer accounts to ensure that payments are correctly applied and received in a timely fashion.
3. Utilize various communication channels, such as phone calls, emails, and letters, to follow up with customers and collect outstanding payments.
4. Investigate and resolve any payment discrepancies or disputes in a professional and timely manner.
5. Work closely with the sales team and other internal stakeholders to address customer concerns and ensure that issues are resolved promptly.
6. Keep accurate records of customer interactions and transaction details within the accounting system.
7. Generate financial reports related to accounts receivable, including aging reports, cash collections, and bad debt analysis as needed.
8. Collaborate with the sales department to assess the creditworthiness of new and existing customers and establish appropriate credit limits.
9. Assist with month-end and year-end closing activities by preparing reconciliations and reports for management.
Skills Required:
1. Strong attention to detail and ability to work with numbers accurately.
2. Excellent written and verbal communication skills to effectively interact with customers and internal teams.
3. Proficiency in using accounting software and Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.
4. Strong problem-solving skills to identify and resolve payment discrepancies or issues.
5. Ability to prioritize tasks and manage time effectively to meet deadlines.
6. Excellent organizational skills and ability to maintain accurate and up-to-date records.
7. Knowledge of accounting principles and understanding of accounts receivable processes.
8. Ability to work independently and collaboratively within a team environment.
Qualifications:
1. High school diploma or equivalent. Associate’s degree in accounting or related field is considered.
2. Proven experience in accounts receivable or a related field.
3. Familiarity with financial accounting software, such as QuickBooks or other relevant software.
4. Basic knowledge of billing practices and reporting.
5. Strong problem-solving and analytical skills.
6. Excellent attention to detail and accuracy.
7. Effective communication and interpersonal skills.
8. Ability to work with confidential information and maintain high levels of professionalism and integrity.
Schedule:
Monday- Friday 7am- 4pm
