We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our prestigious law firm located in Temecula, California. If you have a passion for providing exceptional administrative support and thrive in a fast-paced legal environment, we invite you to apply for this exciting opportunity.
Responsibilities:
- Greet clients and visitors in a friendly and professional manner
- Answer and direct phone calls, taking accurate messages when necessary
- Schedule and coordinate appointments, meetings, and conference room bookings
- Manage attorney calendars, ensuring all deadlines and commitments are met
- Draft and prepare legal documents, correspondence, and memos
- Conduct research and compile information as requested
- Assist in the preparation of court filings and document filings
- Maintain and organize physical and electronic files, ensuring confidentiality and accuracy
- Coordinate travel arrangements and prepare itineraries as needed
- Perform general administrative tasks, including photocopying, scanning, and faxing
- Collaborate with attorneys and support staff to ensure smooth office operations
Requirements:
- High school diploma or equivalent; additional education or certification in office administration is a plus
- Proven experience as an administrative assistant or in a similar role, preferably in a law firm setting
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Attention to detail and high level of accuracy in all work
- Ability to handle sensitive and confidential information with integrity
- Professional demeanor, with exceptional interpersonal skills
- Strong problem-solving and multitasking abilities
Our Firm:
We are a highly respected law firm known for our commitment to excellence and dedication to client service. Our team of experienced attorneys and professionals work collaboratively to provide comprehensive legal solutions to our clients. We offer a supportive and inclusive work environment where each team member's contributions are valued.
Location:
Our office is conveniently located in the heart of Temecula, California. Temecula offers a vibrant community with a thriving economy, excellent schools, beautiful landscapes, and numerous recreational activities.
To Apply:
If you meet the qualifications and are interested in this position, please submit your resume, cover letter, and any additional supporting documents to [email protected] Please include "Administrative Assistant Application" in the subject line.
We appreciate all applications; however, only candidates selected for an interview will be contacted. Thank you for considering this opportunity to join our dynamic legal team.
Note: This job posting is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.
