AcuMedia is a dynamic and innovative organization dedicated to deploying the best solutions for businesses to succeed. We pride ourselves on fostering a supportive and collaborative work environment where every team member contributes to our success. We are currently seeking a highly organized and dedicated Executive Assistant’s Assistant and Office Manager to join our team.
Job Description
The Executive Assistant’s Assistant and Office Manager will play a pivotal role in ensuring the smooth operation of our office and supporting our Executive Assistant in daily administrative tasks. The ideal candidate will demonstrate exceptional honesty, integrity, punctuality, and reliability, ensuring that our office runs efficiently and effectively.
Key Responsibilities
- Assist the Executive Assistant with daily administrative tasks including filing, scanning, correspondence, mail management, packages and packaging.
- Manage office operations including maintaining office supplies, coordinating with vendors, and ensuring a clean and organized workspace.
- Handle confidential information with discretion and professionalism.
- Provide exceptional customer service to clients and visitors, assisting with orders.
- Manage and operate multiple multi-line phone systems, ensuring prompt and professional handling of all calls.
- Handle inbound sales calls and inquiries, providing information and directing them to the appropriate department.
- Make outbound sales calls as needed, following up on leads and supporting sales initiatives.
- Conduct daily invoicing, billing, and processing of payments, ensuring accuracy and timeliness.
- Assist with special projects and other duties as assigned.
Qualifications
- Fluency in both English and Spanish is required.
- Take initiative and figure out solutions independently to complete tasks.
- Ability to adapt and learn.
- Maintain a loud and outgoing presence, contributing to a positive and energetic office environment.
- Proven experience in an administrative or office management role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High level of honesty and integrity.
- Punctual and reliable with a strong work ethic.
- Proficiency in Windows, Microsoft Office and accounting software.
- Ability to handle sensitive information with discretion.
- Strong attention to detail and problem-solving skills.
- Experience handling multi-line phone systems and managing high call volumes.
- Comfortable with making outbound sales calls and managing inbound sales inquiries.
- Experience with invoicing, billing, and payment processing.
Compensation
- Hourly Pay Starting at $20+/HR BOE + Benefits
- A supportive and inclusive work environment.
- Opportunities for professional growth and development.
- The chance to be part of a forward-thinking company that values innovation and teamwork.
How to Apply
Interested candidates are invited to submit their resume and a brief statement explaining why they are the ideal candidate for this role.
