Job Title:Accounts Receivable Clerk
Status: Full Time
Functional Area: Accounting
Location: Mira Loma Plant
Position Scope:
The Accounts Receivable Clerk is a full-time position responsible for managing the company's incoming payments, ensuring that all transactions are processed efficiently and accurately. This role involves overseeing the entire process of invoicing, payment collection, and reconciliation of accounts. The role demands meticulous attention to detail and constant engagement in a dynamic office environment.
Essential Duties:
1. Process and post invoices daily, ensuring accuracy and compliance with company policies.
2. Verify and match invoice details against sales orders and contracts to ensure consistency and accuracy.
3. Collaborate with sales, finance and other relevant departments to resolve discrepancies related to pricing, quantity or terms.
4. Monitor and promptly report any sales price discrepancy, working proactively with the relevant departments to investigate and resolve issues.
5. Create and prepare daily bank deposits, ensuring all cash receipts are accurately recorded, applied and deposited.
6. Apply cash receipts to the correct customer accounts in the accounting system, reconciling daily cash receipts with bank deposits and reporting any discrepancies to management.
7. Make collection calls to customers with outstanding balances to ensure timely payment of invoices.
8. Work with customers to resolve payment issues, negotiate payment plans, and maintain positive relationships.
9. Maintain detailed and accurate records of collection activities, including communications with customers and status of outstanding accounts.
10. Establish and maintain effective working relationships with coworkers, customers, and other stakeholders to facilitate smooth accounts receivable operations.
11. Provide exceptional customer service by promptly responding to inquiries related to invoices, payments, and account status.
12. Prepare regular reports on accounts receivable status, including aging reports, cash flow projections, and other relevant metrics.
13. Report any cash receipts discrepancies to management for further investigation and follow-up.
Secondary Duties:
1. Undertake additional responsibilities as assigned, demonstrating flexibility and a proactive approach to supporting the finance and accounting team.
2. Contribute to process improvements and actively participate in initiatives aimed at enhancing the efficiency of accounts payable procedures.
Education, Experience, and Skills Required:
1. High school diploma required, associate degree preferred.
2. Minimum 2 years of experience in high volume AR processing.
3. Basic accounting principles and practices.
4. Experience with ERP A/R systems (preferably Microsoft Navision/Business Central).
5. Proficiency in data compilation for report preparation including Word, Outlook, and Excel.
6. Strong organizational skills for meticulous record-keeping.
7. Knowledge of vendor communication and relationship management.
8. Exceptional attention to detail in financial transactions and able to analyze and interpret data.
9. Effective time management for prioritizing tasks in a fast-paced environment.
10. Problem-solving abilities for identifying and resolving discrepancies.
11. Proficient in utilizing various office equipment, including computers, printers, copiers, and calculators.
Please call us at Precise Personnel (909)906-2077
Or visit us at 941 Mission Blvd. Suite L Ontario, CA 91762
