Bilingual Spanish Preferred
Immediate opening for a full-time Office Assistant position within our firm. Duties are as follows:
Reception duties:
Answering phone calls, directing calls to appropriate staff, greeting visitors, and managing appointment scheduling.
File management:
Maintaining filing systems, organizing documents, retrieving files as needed, and ensuring proper document storage.
Mail handling:
Sorting incoming mail, distributing to relevant parties, and processing outgoing mail.
Data entry:
Inputting data into spreadsheets and databases as needed
Calendar management:
Scheduling meetings, appointments, and managing calendars for staff
Office supply management:
Maintaining inventory of office supplies, ordering new supplies when needed
Basic administrative tasks:
Copying, faxing, scanning documents, preparing reports, and handling basic errands
Communication support:
Relaying messages, taking notes during meetings, and assisting with internal communication
Bilingual Spanish Preferred
