Subcontractor looking for an Office Manager
Located in Rancho Cucamonga
Job Duties:
Create Job Folders for new Projects
Familiarity with construction releases, preliminary liens, insurance certificates
Order and maintain business licenses for current projects.
Order certificates of insurance.
Create Change Orders for Projects
Bill Projects on a monthly basis
Input all AR invoices into Sage Software.
Reconcile credit card expenses monthly.
Collect timesheets and email over time to accountant for Payroll (every Wednesday)
Maintain filing systems, both electronic and physical.
Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
Sort incoming mail.
Answering Phones & Screening phone calls and routing callers to the appropriate party.
Maintain polite and professional communication via phone, e-mail, and mail.
Handling other office tasks as they are delegated.
Requirements:
Must have worked in an Office for at least 2 years
Experience in the construction industry preferred.
Basic office skills
Good working knowledge of Excel, Microsoft Word and Outlook
Show up on time and ready to work
Interact with excellent oral and written communication
Data entry
Organize and keep up on office supplies
Knowledge of Sage Software & ADP
Job is Monday - Friday (7:30am-4:00pm)
Paid weekly
