We are seeking a reliable and detail-oriented Office Administrator to support the operations of a small trucking company (13 trucks running in the Western 11 states) and a diesel repair shop. This is an hourly position with pay determined based on experience, education, and industry background.
Responsibilities include:
Trucking Dispatch:
1. Send load details to drivers.
2. Get location updates and send to brokers.
3. Confirm pick-up and delivery ETA with drivers and brokers.
4. Upload Proof of Delivery (POD) into the software.
5. Assist with breakdowns by locating repair or recovery services.
6. File quarterly IFTA and other miscellaneous taxes.
7. Any other ancillary tasks in scope of trucking
Diesel Repair Shop:
1.Manage payroll with ADP.
2. Handle mail and check the PO box.
3. Write vendor checks.
4. Make and send invoices; handle collections.
Qualifications:
-Experience in trucking dispatch or diesel repair industry preferred.
-Strong organizational skills and attention to detail.
-Proficiency with office software and communication tools. (PCS software, Mitchell1, QuickBooks)
-Ability to multitask and handle a fast-paced work environment.
