Company Overview
NovaDeck designs, manufactures, and installs high-end retractable and load-bearing pool decks, movable floors, and innovative pool covers in the USA. Our products integrate cutting-edge engineering and design, meeting ASTM standards and incorporating hydraulic and material technologies to deliver premium, durable solutions for luxury outdoor living.
As we expand, we’re seeking a seasoned Office Manager with strong construction experience and knowledge of Los Angeles permitting processes to help us establish and scale our operations. This role is remote for now, with the expectation of being available to work Pacific Time hours and occasionally interface on-site in Los Angeles as needed.
Key Responsibilities
Establish office operations remotely: build workflows, systems, and policies that can scale as NovaDeck grows; set up tools and processes to manage a distributed team.
Permit Management & Compliance: serve as the primary contact with the City of Los Angeles and other jurisdictions, handling permit applications, approvals, and compliance with building codes and regulations.
B2B Development & Lead Generation: cultivate relationships with contractors, architects, developers, and vendors to generate leads and secure partnerships.
CRM & Systems Oversight: implement and manage CRM tools (HubSpot, Salesforce, etc.), ensuring accurate tracking of leads, project pipelines, and client communications.
Remote Team Coordination: align sales, engineering, and operations teams across time zones to ensure smooth execution of projects.
Financial & Contract Support: assist with contracts, proposals, estimates, invoicing, and budgeting processes.
Strategic Growth Input: contribute to business development and expansion strategies, recommending tools, partnerships, and outreach efforts.
Required Qualifications
- 5–7+ years of construction industry experience, including Los Angeles permitting and regulatory compliance.
- Proven ability in B2B relationship building, lead generation, and business development.
- Proficiency in CRM systems (HubSpot, Salesforce, Zoho, etc.) and cloud-based productivity tools.
- Excellent organizational and leadership skills; able to establish processes remotely and prepare for future in-office operations.
- Strong written and verbal communication skills with the ability to professionally engage with city officials, clients, and partners.
- Comfortable in a startup environment, able to adapt quickly and solve problems independently.
Preferred Skills
- Familiarity with construction project management software (Procore, Buildertrend, etc.).
- Knowledge of California building codes and Los Angeles permitting practices.
- Experience in contract negotiation, estimating, and financial tracking.
- Strong network in the LA construction/design/development community.
- Bilingual (Spanish/English) a plus.
What We Offer
- Remote flexibility: work from home while collaborating with our Los Angeles-based team.
- Opportunity to shape the foundation of NovaDeck’s operations as we scale.
- Competitive compensation and potential performance incentives.
- Growth potential into senior operations or executive roles as the company expands.
- A collaborative team building cutting-edge, luxury outdoor living solutions.
