We are seeking a responsible and experienced Administrator/Office Manager to join our construction and development company in Encino, California. This in-person role requires prior office experience and involves preparing, negotiating, and reviewing subcontractor proposals and contracts, as well as communicating with clients. The ideal candidate will have excellent attention to detail, strong communication skills, and the ability to identify potential risks while optimizing costs and ensuring compliance.
Location: Encino, CA (In-Person)
Schedule: Monday to Friday, 9 AM - 5 PM
Responsibilities:
Process all payments, including subcontractors, vendors, and clients
Communicate with vendors, clients, and subcontractors regarding payments and contracts
Perform data entry and general accounting/administrative duties according to department deadlines
Prepare subcontracts, Letters of Intent, and Purchase Orders
Enter and manage the Schedule of Values
Process subcontractor payments (Accounts Payable)
Qualifications:
Experience in a similar role is required
Strong work ethic with a commitment to accuracy and ownership of responsibilities
Proficiency in Mac applications, including Word and Excel
Experience with QuickBooks and the ability to learn new software programs
Detail-oriented with a passion for accuracy
Excellent verbal and written communication skills in English
Strong customer service skills when interacting with vendors, customers, and employees
Effective time management and organizational skills
Ability to adapt to changing priorities in a fast-paced environment
Tagalog-speaking is a plus, but all are welcome to apply!
We look forward to welcoming a dedicated professional to our team!
