About Us:
We are a leading detox and mental health treatment center dedicated to providing compassionate care and life-changing recovery services. We are seeking an detail-oriented Executive Assistant to provide direct support to our executive team at the corporate office and help ensure smooth daily operations within our growing facility.
Duties
Coordinate and manage executive calendars, meetings, and appointments.
Prepare correspondence, reports, and presentations for executive review.
Handle confidential information with professionalism and discretion.
Manage expense reports, travel arrangements, and reimbursements.
Act as the primary point of contact between executives, staff, clients, and external professionals.
Draft, review, and manage professional correspondence on behalf of executives.
Assist with strategic projects, research, and data collection for decision-making.
Maintain project timelines and follow up on action items with relevant stakeholders.
Oversee filing systems, document management, and ensure smooth office operations.
Serve as the primary liaison for clients, families, and referral sources during the admissions process.
Conduct pre-admission screenings to determine clinical appropriateness.
Coordinate with clinical and medical teams to review eligibility and appropriateness for IOP admission.
Coordinate and assist with transportation needs for admits.
Schedule assessments, intakes, and program admissions in collaboration with clinical staff.
Maintain accurate and timely documentation in the Electronic Health Record (EHR).
Verify insurance eligibility and benefits, obtain authorizations, and explain coverage and financial responsibilities to clients.
Track referrals, admissions, discharges, and other metrics for reporting and compliance.
Manage professional correspondence on behalf of leadership.
Maintain confidentiality of sensitive internal operations and client data.
Experience
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Google Workspace a plus.
Ability to manage multiple tasks, prioritize, and maintain professionalism under pressure.
Email Resume To: desertparadisedrc@gmail.com
