Are you passionate about creating unforgettable wedding experiences?
We are seeking a highly skilled Wedding Coordinator to join our team at a beautiful, nature-inspired venue in Calabasas, California. This role is ideal for someone who thrives in an elegant, romantic setting and has a gift for organization, creativity, and heartfelt hospitality and experience primarily in organizing large weddings.
Position Overview
The Wedding Coordinator will oversee all aspects of wedding planning and execution at our venue, ensuring a seamless and memorable experience for couples and their guests. This includes coordinating with clients, vendors, and staff to deliver exceptional service while upholding the venue’s high standards.
Responsibilities
-Plan, coordinate, and execute weddings of 99 guests and above, including large-scale celebrations.
-Serve as the primary point of contact for couples from booking to the wedding day.
-Collaborate with catering, event staff, florists, photographers, and other vendors to execute detailed timelines.
-Conduct site tours, consultations, and final walkthroughs with clients.
-Create event timelines, floor plans, rehearsal schedules, and ceremony logistics.
-Assist with décor placement, ceremony coordination, and reception flow.
-Ensure all events meet venue guidelines, safety standards, and guest expectations.
-Some responsibilities may be performed remotely from home, including email communication, planning, and scheduling.
Qualifications
-Minimum of 5 years of professional wedding or event coordination experience.
-Proven success managing large weddings (99+ guests) with grace under pressure.
-Strong leadership, communication, and multitasking skills.
-Exceptional attention to detail and client relationship management.
-Ability to work weekends, evenings, and event days as needed.
-Familiarity with event software, timelines, and vendor coordination.
-Calm, polished, and professional demeanor in a fast-paced environment.
Please send your resume, link to portfolio or sample event photos, and a brief introduction about your experience with weddings of 100+ guests.
We look forward to meeting you.
