Summary:
As an Office Coordinator, you will be responsible for ensuring the smooth operation and organization of daily activities on the floor or in a designated area within the organization. You will play a crucial role in facilitating efficient communication between various teams and executives, maintaining daily operations around the office, and ensuring a positive work environment. Your exceptional coordination skills will help enhance productivity, promote teamwork, and contribute to the overall success of the organization.
Responsibilities:
The Office Coordinator provides world class service with primary responsibility for providing general facility support including continuous monitoring of facility appearance and operations
Maintenance of Kitchens: keep areas clean, organized and stocked at all times; load/unload dishwashers throughout day as necessary, ensure area is free of trash, maintain kitchen equipment
Keep copy areas operational, stocked and free from clutter
Process all incoming/outgoing mail, packages and deliveries
Conduct general daily/weekly/monthly maintenance and sanitation of all areas of assigned floor
Inventory tracking and ordering kitchen stocked items and basic office supplies
Ensure conference rooms are clean, tidy and stocked when not in use
Maintain vendor relationships and contact when services are needed
Provide backup coverage for reception when needed and assist with a variety of duties and tasks as directed including runs/pickups
Assist with office moves and restocks; moving stocked items, equipment and furniture to various areas
Check rooms and furniture to identify needs for repairs or renovations
Help plan and execute company-wide events/parties/staff treats
Assist with setup/breakdown of formal/informal internal/external meetings
Participate in emergency preparedness planning and training and ensure compliance with health and safety regulations
Assist with a variety of duties and tasks as directed by supervisor
Qualifications:
Demonstrate the ability to organize and prioritize multiple tasks, effectively manage through stressful situations and consistently make effective, high-quality decisions showing sound judgment and discretion.
The right candidate must be driven to provide excellence in service and support of staff and visitors by taking on duties with a sense of ownership, accountability, confidentiality, and integrity and step in to help whenever and wherever necessary.
Must have excellent interpersonal and communication skills and be sensitive, adaptable, professional, and articulate when dealing with others.
Must be driven to provide highest level of customer service with "can-do, no job too big/small/unimportant" attitude
Basic knowledge of office services (reception, mail/distribution, supplies, copy rooms, conference rooms) and facilities services (safety HVAC, plumbing, electrical).
Exercise judgment and discretion with regards to sensitive and confidential matters with professional behavior and appearance at all times.
Must be available for overtime and weekends for special projects and office moves/restocks.
Physical Demands: Ability to walk, stand and sit for periods of time.
Must be able to lift, stretch, bend, climb, crawl and carry and/or move objects up to 35 pounds.
Must have previous experience in customer service, hospitality or food service. Recent college grads encouraged to apply.
Details:
The compensation range is between $21.00 - $24.50 per hour dependent on experience. We offer a very competitive benefits package and time off schedule. Our office is located in Westwood Village, Los Angeles, CA. This position is required to be in the office Monday through Fridays.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. We are an Equal Opportunity Employer
