We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our Dental office. The ideal candidate will have excellent communication skills, be proficient in Dentrix office software and systems, and have strong attention to detail.
Duties:
- Greet and assist visitors and patients in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate person or department
- Schedule appointments and maintain calendars for multiple staff members
- Manage incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment
- Maintain office supplies inventory by checking stock levels and placing orders as needed
- Assist with data entry, filing, scanning, and organizing documents
- Update and maintain electronic medical records using Dentrix software
- Ensure compliance with HIPAA regulations when handling sensitive patient information
- Provide administrative support to various departments as needed
Requirements:
- High school diploma or equivalent required; Associate degree preferred
- Proven experience in a Dental office an office assistant or in a similar administrative role
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software/systems
- Familiarity with dental terminology is a must
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Strong attention to detail and accuracy in data entry and record keeping
- Ability to handle confidential information with discretion
- Knowledge of phone systems and ability to handle multiple phone lines at once
- Strong verbal and written communication skills
If you are a motivated individual who thrives in a fast-paced environment, we encourage you to apply for this position. We offer competitive compensation and benefits packages. Please submit your resume along with a cover letter detailing your relevant experience. Only qualified candidates will be contacted for an interview.
Job Type: Full-time
Pay: $23.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
Health insurance
Paid sick time
Paid time off
Retirement plan
Schedule:
Monday to Friday
Experience:
Office work: 2 years (Required)
Dental office experience a PLUS
