Company: California Healthcare Management Group, Inc.
About Us
California Healthcare Management Group, Inc. is a Medicare-certified, Homecare Elite–recognized home health care agency dedicated to delivering compassionate, high-quality skilled nursing and therapy services to patients in the comfort of their homes. We are committed to excellence in patient outcomes, compliance, and operational efficiency.
Position Summary
We are seeking a highly organized and experienced Office Manager to oversee daily administrative and operational functions of our home health care agency. The Office Manager will ensure compliance with state and federal regulations, supervise office staff, support clinicians, and maintain smooth day-to-day business operations.
Key Responsibilities
Oversee and coordinate daily office operations, ensuring smooth workflow.
Manage patient intake process, verify insurance, and maintain accurate patient records.
Monitor compliance with Medicare, Medicaid, and private insurance documentation requirements.
Supervise and support administrative staff, including scheduling, training, and performance oversight.
Liaise with clinicians to ensure timely submission of visit notes and plans of care.
Track and manage payroll hours, mileage, and employee timekeeping.
Generate and analyze key reports (productivity, referrals, outstanding orders, billing).
Serve as the primary contact for vendors, referrals, and regulatory inquiries.
Assist in accreditation, surveys, and audits to maintain agency compliance and high star ratings.
Qualifications
Previous experience in home health care or healthcare office management is strongly preferred.
Strong knowledge of Medicare and Medicaid compliance guidelines.
Excellent organizational and multitasking skills.
Strong communication skills (written and verbal).
Proficiency with Perfect Noteefied EMR system and Microsoft Office Suite.
Ability to handle sensitive patient information with confidentiality and HIPAA compliance.
Preferred Skills
Familiarity with CMS star ratings and Homecare Elite requirements.
Experience with payroll processing and billing oversight.
Leadership skills with the ability to motivate and support a small administrative team.
Compensation & Benefits
Competitive salary (DOE)
Health, dental, and vision insurance
Paid time off and holidays
Performance-based incentives
Professional growth opportunities
How to Apply
Submit your resume and cover letter to info@cahmgt.com with the subject line: Office Manager Application — Serge or Kate.
