Overview
South Bay Property Management Company with a 2,700-unit, 77-building portfolio is seeking a detail-oriented and highly organized HR & Compliance Manager to oversee critical administrative, financial, compliance, and HR functions. This role is central to ensuring smooth day-to-day operations, regulatory compliance, and effective communication across the company.
Key Responsibilities
1. Payroll & HR Administration
Process biweekly payroll accurately and on time.
Maintain employee files, benefits records, and compliance documents.
Oversee onboarding and offboarding processes for employees.
Ensure compliance with new and existing employment laws and company policies.
2. Insurance & Risk Management
Manage insurance policies for all properties (general liability, property, workers’ comp, etc.).
Coordinate renewals and review policies to ensure adequate coverage.
Track and ensure timely completion of insurance carrier recommendations and required updates.
Maintain loss run reports and claims records.
3. Compliance & Legal Administration
Implement new state and local laws/regulations affecting property management (e.g., Workplace Violence Prevention Plan, Exterior Elevated Deck Inspections).
Maintain and update all corporate documents including legal files, business licenses, and Statements of Information.
Ensure proper documentation and version control in Google Drive.
4. Technology & Systems Administration
Serve as Email/Google Workspace administrator (manage company accounts, troubleshoot issues, oversee permissions).
Maintain Google Drive organization for company-wide access to legal, financial, and operational files.
Support Appfolio or other property management software integrations as needed.
5. Financial Administration
Oversee loan financials, escrow accounts, and lender compliance reporting.
Review and track financial statements and ensure accuracy in reporting.
Support property-level financial management and coordinate with accountants as needed.
6. Company Operations & Projects
Draft, distribute, and analyze employee/manager/supervisor surveys to measure performance and culture.
Assist in company-wide communications, policy updates, and process improvements.
Support strategic projects from leadership as needed (e.g., system implementations, vendor negotiations).
7. General Administration
Manage and update internal company documents, templates, and forms.
Provide administrative support to the President and leadership team.
Ensure organization-wide compliance and follow-through on deadlines.
Act as a point of contact for employees with administrative and compliance-related questions.
Qualifications
Bachelor’s degree in Business Administration, Communications, or related field preferred.
3–5 years of experience in operations, HR, compliance, or property management administration.
Strong knowledge of employment law, compliance regulations, and insurance processes.
Proficiency with Google Workspace (Email, Drive, Docs, Sheets, etc.).
Experience with payroll systems and property management software (Appfolio a plus).
Exceptional organizational skills and attention to detail.
Strong written and verbal communication abilities.
Ability to manage multiple priorities and deadlines independently.
