Busy small firm seeking an experienced Civil Litigation Secretary to work in our Pasadena office.
Primary Responsibilities
Document Preparation, Filings, Trial Preparation
Prepare legal documents using correct formatting, based on local rules of the court
E-filing and/or hard copy filings with courts - both state and federal experience required
Timely send correspondence to parties and clients
Communicate with clients, vendors and opposing counsel
Copy, scan, and print documents as needed
Calendaring
Calendaring all events in Abacus and Microsoft Outlook
Ability to calculate legal deadlines in accordance with statutory local, state, federal and appellate rules
File Management
Keep files updated and current in electronic format
Open and close out files according to firm policy, ensuring legal requirements are met
Skills
Excellent organizational and problem-solving skills and attention-to-detail
Self-starter, responsible and can work independently
Strong communication, grammar, proofreading and time management skills
Communicate with attorneys regarding progress on tasks, confirm priorities if necessary
Perform other duties as needed based on practice area and firm demands
Experience
At least three years of experience in all phases of civil litigation (discovery, trial, appeals):
Understanding of litigation, local, state, federal and administrative rules, law and motion and related docketing requirements
Proficient in Microsoft Office Suite - experience creating initial drafts of pleadings, tracking changes in Word, scheduling and managing appointments in Outlook
Knowledge of Wordperfect preferred
Expectations
Adherence to regular schedule 7:30-4:30
Adherence to Firm’s policies and procedures
We are an equal opportunity employer and offer a professional work environment with a competitive salary and benefits package.
The base salary rate for this non-exempt 40 hours a week position is $30.00 - $38.00/hourly, depending on experience.
Health benefits include Medical (HMO, PPO and Kaiser options), 401(k) & matching. We also offer Personal Time Off.
