About Us
We are a respected, boutique law firm in the South Bay. We are dedicated to providing exceptional legal services to our clients. We are seeking a reliable, organized, and proactive part-time Office Administrator to support daily operations and ensure our office runs smoothly and efficiently.
Position Summary
The Office Administrator is the central hub of our firm’s operations, responsible for managing administrative tasks, coordinating office activities, and supporting attorneys and staff, as necessary. The ideal candidate is detail-oriented, professional, and comfortable handling multiple priorities in a fast-paced environment
Key Responsibilities
Reporting to the Managing Partner
Oversee the hiring, management, and termination of non-lawyer staff. Support Managing Partner with hiring and administration of attorneys
Organize and maintain office operations and procedures
Initiate and provide ongoing management and reporting of marketing outreach efforts including social and traditional media, print and events. Ensure client intake process is effectively managed and reported
Coordinate with vendors for the delivery of office services including equipment, management systems, research services and maintenance issues
Oversee the evaluation and implementation of professional insurance coverage and regulatory needs
Manage employee benefits including insurance, 401(k), and paid time off
Coordinate with Accounting Manager on firm financial issues including client costs reconciliation, internal expense reimbursements and billing and time records
Qualifications
3+ years’ experience in a managerial role in Human Resources
Experience working in a law office
Proficiency with Microsoft Office; as well as experience with legal timekeeping and reporting software, and legal case-management software is a plus
Strong organizational skills with attention to detail
Ability to maintain confidentiality and handle sensitive information
20 Hours per week
$30 per hour
