This position will focus on processing purchase orders sent to Martin Brattrud via email, prepping the orders after print for entry into MB’s internal system, data entry into MB’s internal system, reviewing the data entry for accuracy and sending out acknowledgments to MB customers. The responsibilities of this role would include:
Monitoring, Printing and Responding Received Purchase Orders:
Actively reviewing the Orders email inbox for new orders throughout the workday
o Monthly orders average 140 to 145 per month
o Daily orders fluctuate between 28 to 30 daily orders to process
Replying via email with receipt confirmation to the person(s) sending the PO
Printing the PO for processing internally
Filing an electronic copy of the PO on the internal shared server
Entering the initial receipt details into MB’s internal order processing system
Marking Up / Processing Purchase Orders
Highlight the printed PO to accentuate various details on the PO
Print and cross reference associated quote to check for pricing and/or specification discrepancies
Email customers with any discrepancies or clarifications needed
Update furniture pricing breakdowns to prep for data
Finalize PO data entry and prep for detailed entry per line item on the PO
Update each detailed line-item entry with the appropriate information from the PO
o Quantities
o Styles/substyles
o Fabrics/leathers
o Component types and finishes
Bases
Stains
Table tops, etc.
Finalizing /Acknowledging Purchase Orders
Print out a physical copy of the acknowledgement to double check against the PO and make any changes if needed
After confirming all is correct, production dates are assigned and an electronic copy of the Acknowledgment and Pro Forma Invoice are sent to the PO originator using MB templates
PO is updated to Complete in the internal order processing system and passed on to the next step in the office process according to the types of furniture and/or tables ordered
At peak performance, Orders are acknowledged between 2 to 3 days after receipt of purchase order to the team
Additional Duties May Include:
Assisting with Fabric Ordering after training is complete on the process
Assisting with Sample Box assembly
Working with the production Fabric Supervisor for fabric testing results
Other Skills Required:
Proficiency in Microsoft suite of products: Outlook, Excel, Word
Collaborative approach to problem solving and issue resolution for complex orders
Good communication skills with MB Reps, clients and other team members
Positive attitude and drive to assisting others needs
All candidates will be considered. Experience in an office environment with data entry preferred. Further experience within the contract furniture industry is desired.
